Finance Manager - Queensmere Observatory Shopping Centre - Savills Management Resources : Job Details

Purpose of the Role

Responsible for the delivery of accounting and associated finance services at Queensmere Observatory and associated properties, Slough (hereinafter called The Centres).

This is a site based role in Slough and reporting to the Centre Manager of The Centres. The Finance Manager will be required to ensure delivery of full service charge management, cash flow monitoring, reporting and forecasting, and to ensure efficient and timely processing and payment of all supplier invoices and income generating invoices for services delivered.

Key Responsibilities

Service Charge Management – Responsible for the delivery of all accounting services within the 12-month financial calendar, including budget setting, year-end management, periodic reporting and day to day management . The budget setting process and year end audit process will be in conjunction with the Centre Manager and agreed with the Property Surveyor.

Budget Setting – Lead the budget setting process to ensure budgets are accurate, timely and set in a responsible manner. This process will include timetable setting, challenge, and benchmarking to ensure accuracy and industry leading expenditure forecasting.

Reporting – Responsible for all periodic finance reporting including monthly, quarterly, and annual service charge, landlord expenditure and cash flow.

Review - Chair monthly budget management meetings to ensure that expenditure is in-line with forecast, obtaining accurate and detailed explanation for expenditure variances to inform reporting. Challenge budget holders regarding inaccuracies and viability of expenditure to inform forecasting reports.

Queries - Act as main contact regarding financial queries from The Centres suppliers, redirecting to budget holders where and when appropriate or escalating if needed.

PO’s – Management of suppliers ensuring all PO requests and queries are dealt with in a timely fashion.

Cash flow - Production of periodic cash flow reporting for both service charge and landlord expenditure.

Journaling - Where errors identified, create correcting journals to be posted by client accountant (to be provided monthly).

Auditing – Assist with periodic external audits and external service charge consultant queries. Undertake Annual conciliation in conjunction with the Centres Service Charge Auditors

Policy and Process - Ensure all on site financial policies and procedures are suitably reviewed, updated, and followed including on-going training of team members to ensure compliance.

Utility Invoices – Management of utility invoices, including void units. Checking invoices to ensure that actual meter reads rather than estimates are on the invoices that get passed for payment.

Liaise with on-site departmental budget holders regarding budget data, monitoring and reporting on purchase order system and ensuring correct administration concerning payment of invoices in purchase ledger, escalating when appropriate.

Systems – Ensure full competence and ability to train The Centres team in both finance and procurement systems utilised within the business.

Contribute generally to the overall service delivery to clients, tenants and visitors of The Centres, supporting its vision, values, aims and objectives, ensuring that consistent best practice is adopted.

Health & Safety:

To take reasonable care for the health and safety of yourself and of other persons who may be affected by your acts or omissions at work.

To familiarise yourself with the Company’s Health and Safety Policy and to comply fully at all times with the Company’s health, safety, welfare and fire arrangements.

To report immediately all accidents involving injuries and illness verbally to your immediate superior and a First Aider and make or have made on your behalf, an entry in the Company’s Accident Book.

Assist the Centre Director and Operations Manager in compliance of on-site Health & Safety procedures.

To undertake and execute any other reasonable duties as requested by the Centre Manager and Savills team.

Key interfaces / linkages (internal and external)

• The Centres centre management leadership team
• Savills including procurement, finance and property management.
• The Centres suppliers and stakeholders.
• The Centres Asset Managers British Land

Skills, Knowledge and Experience

Qualifications:

• ACCA qualification or extensive experience in service charge management.

Skills/Competencies:

• Excellent communication skills.
• Ability to train at manager level.
• Excellent attention to detail.
• Strong analytical skills of all ledgers.
• Microsoft Office & Excel.
• Willingness to undertake designated training in line with requirements of the role.

Knowledge:

• Proactis or similar procurement system.
• Knowledge of an all-round nature with regards to accounts.
• Sales / Purchase Ledger

Previous Experience:

• Experience in finance and service charge management.
• Property transactional background.
• Sound book-keeping experience.

Behavioural Competencies:

• Can-do attitude.
• Proactive approach.
• Ability to act and resolve issues.
• Teamwork and collaboration.

Working Hours - 37.5 hours/week.

Flexible around 09.00-17.30.

On roster for 1 in 4 weekend Duty Manager role.

Salary - £33,000-£38,000

Please see our Benefits Booklet for more information.