Finance Officer - Reed : Job Details

We are seeking a dedicated Finance Officer to join a school Term time only . The successful candidate will be responsible for managing the school’s financial administration, ensuring compliance with financial regulations, and overseeing the Finance Office’s functions and resources. 

TERM TIME ONLY 

• Maintain school accounts using FMS and manage the unofficial school fund with Quick Books.
• Ensure all income due to the school is received and liaise with the Local Authority for financial management.
• Conduct financial transactions in accordance with DfES, LA, and school financial regulations.
• Facilitate audit procedures, including arranging annual audits and implementing recommendations.
• Manage VAT accounting, payment, and monthly reclaim returns.
• Administer records of expenditure for each cost centre, reporting any budget discrepancies.
• Handle petty cash administration and reimburse staff for expenditures.
• Oversee the collection, recording, and banking of school monies, and issue receipts for various transactions.
• Coordinate with the Premises team for out-of-hours school usage and collection of lettings fees.
• Ensure minibuses are legally compliant, liaising with the Site Manager for maintenance and documentation.
• Process purchase orders and invoices, ensuring timely payments to suppliers.
• Oversee bank accounts, including monthly reconciliations and handling banking errors.
• Assist in the preparation of end-of-year accounts and manage the ParentPay system.
• Maintain school insurances, process claims, and manage inventories.

• Proven experience in financial administration, preferably within an educational setting.
• Familiarity with financial management systems (FMS) and Quick Books.
• Knowledge of DfES, LA, and school financial regulations.
• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Excellent communication and interpersonal skills.
• Proficiency in using financial software and Microsoft Office Suite.