Finance Operations Assistant - Career Legal : Job Details

This international law firm is the legal destination of choice for many of the worlds finance houses. The firm is known for its work in corporate finance, mergers and acquisitions and securitizations. They have a network of offices across Europe, North & South America, and the Far East.

They now are looking to hire a Finance Operations Assistant, To be a key member of the Financial Operations team in processing invoices, receipts, expenses, and other adhoc finance tasks.

Responsibilities

• To accurately process supplier invoices using Elite Enterprise. Ensure invoices are coded and authorised correctly and correct VAT treatment applied.

• Processing weekly supplier payment runs of invoices due for payment.

• Run Elite Enterprise AP aging reports and ensure invoices are paid in timely manner to comply with SRA accounts rules.

• Running daily reports to ensure not yet paid disbursements due for payment are identified and paid in SRA accounts rules timefranes.

• Processing twice weekly employee expense payment runs including authorising expenses in Chrome River and exporting data to Elite Enterprise.

• Responding to supplier or employee queries in relation to invoices/expenses payments.

• Processing of direct debit payments from office bank accounts in a timely manner.

• Assist with chasing receipted fee notes from Outside Counsel when paid.

• File uploads for several high volume suppliers and liasing with New York Systems teams if issues occur.

• Assist with testing of Chrome River for any changes required eg VAT rate changes.

• Ensure client receipts are processed accurately and promptly in accordance with SRA accounts rules. Where required ensure funds are transferred to client bank account in accordance with SRA accounts rules.

• Assist with producing weekly and monthly client bank reconciliations for three bank accounts including reviewing balances and notifying Financial Operations Manager where potential breaches may occur.

• Assist with producing daily office bank reconciliations for four bank accounts for review by Financial Operations Manager and Finance Manager.

• Assist with collating daily cash flow for three currency office accounts and convert funds between currencies where required including posting transactions in Elite Enterprise.

• Entering payments for suppliers, employees and statutory bodies in RBS bankline accurately and in accordance to documented procedures.

• Review client bank accounts regularly throughout the day and investigate funds received including discussions with Revenue team for client receipts and following up on issues with receipts.

• To assist Financial Operations Manager with SRA client money audit including investigating queries and providing data required for auditors to complete audit.

• Posting journals for entries between bank accounts, tax payments and other adhoc corrections.

• Ensure Expenses and Invoices inboxes are monitored regularly and emails dealt with promptly.

• Assist with project work required to ensure go-live date for Enterprise 3E project is met.

• To ensure all filing / invoice scanning is done promptly and regularly.

• To report any known or potential breaches to the Finance Manager / COFA and update breaches register.

• To assist other team members as and when necessary.

• To undertake any other ad hoc duties as and when requested, such as ad hoc project work.

Candidate Profile

• A minimum of 5 years’ experience to have been obtained in a law firm or professional services firm.

• 5 GSCE’s grade C or above (or equivalent) including Math’s and English.

• Proficient in all Microsoft Office applications

• Good understanding of both SRA and HMRC regulations

• Knowledge of Elite Enterprise/3E

Important Notice

It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted, you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.

Career Legal is a Recruitment Agency and is advertising this vacancy on behalf of one of its clients.