Fire Department Administrator/Scheduler - Parkside Office Professional : Job Details

Ref: 1101110Job Title: Fire Department Administrator/SchedulerLocation: Stevenage, HertfordshireSalary: £25,000 - £35,000 per annum (dependent on experience)Hours: Monday to Friday, 08:30 - 17:30 (1-hour unpaid lunch break)  About:Parkside Recruitment are seeking a well-organised and detail-oriented Fire Department Administrator/Scheduler to join our clients team.   Key ResponsibilitiesSoftware Management

• Word: Prepare forms, memos, letters, and other documents. Handle tasks related to security specifications, quotations, and training certificates during staff shortages.
• Excel: Manage schedules, logs, absence records, and data entry. Prepare monthly summaries for time sheets and expenses.
• Bespoke Database: Enter sales statistics, manage customer records, and schedule services/works in engineers' diaries.
• ARC (Alarm Receiving Centre) Database: Enter and manage customer records, apply for monitoring systems, and liaise with the Fire Brigade.
• Opera: Manage the sales and purchase ledgers, including raising invoices and clearing supplier delivery notes.
• Outlook: Handle email correspondence, booking of meetings, and management of tasks.

Office Machinery Management

• Telephone: Answer and route calls, take messages, and manage urgent queries.
• Scanner, Photocopier, and Plotter: Handle scanning, photocopying, and printing tasks, including large format documents.
• Binding and Laminating: Prepare and bind manuals, zone charts, and other documentation.

General Administrative Duties

• Provide cover for the Security Manager's Assistant and Receptionist/Switchboard when required.
• Manage manual filing, deliveries, and returns of surplus or faulty goods.
• Ensure the office and meeting rooms are tidy and well-maintained, including handling refreshments for visitors.
• Assist in maintaining a comfortable office environment by managing temperature settings.

  Requirements

• Experience: Strong administrative background with experience in scheduling and database management.
• Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with bespoke databases and office machinery.
• Attributes:
  • Excellent organisational skills with the ability to prioritize tasks.
  • Strong communication skills to interact effectively with staff and customers at all levels.
  • Attention to detail and the ability to work under pressure.
  • A proactive and team-oriented attitude, with a willingness to learn and adapt to new software and procedures.

  Additional Information

• Holidays: 23 days per year, including three days allocated to the Christmas shutdown, plus Bank Holidays.

Parkside Recruitment are an Equal Opportunities Employer.