Fleet and Facilities Coordinator - fabric recruitment : Job Details

Fleet and Facilities Co-Ordinator

South Nottingham

Up to £29,000 DOE

Are you a proactive and detail-oriented professional who enjoys juggling multiple responsibilities? We're looking for a Fleet and Facilities Co-Ordinator to join our client's award-winning team and help ensure operations run smoothly and efficiently.

Description of the role:

• Overseeing a fleet of 20 company vehicles, including managing fuel cards, insurance, and resolving any fines or charges.
• Coordinating vehicle repairs and providing support to company car drivers in case of breakdowns.
• Ensuring the office is fully operational by managing services like fire and intruder alarms, air conditioning, and CCTV.
• Negotiating cost-effective contracts and renewals for utilities and maintenance services.
• Taking on the responsibility of acting as the company's Health and Safety representative.
• Assisting other teams during absences by arranging travel, placing orders, and liaising with external IT providers.
• Analysing data on fleet fuel usage and other expenses to identify savings and efficiencies.
• Working closely with the finance team to ensure accurate expense processing and approvals.
• Supporting budget preparation and monitoring throughout the year to keep spending on track.

About you:

• Strong administrative skills with the ability to handle complex tasks independently.
• Advanced Excel knowledge, particularly for managing data and producing reports.
• Exceptional attention to detail and the ability to spot errors and discrepancies.
• A confident communicator who can collaborate effectively with different teams.
• Organised and capable of prioritising a diverse workload efficiently.

Additional Information/Benefits:

• Flexible hybrid working arrangement: 3 days in the office, 2 days at home
• Company bonus scheme.
• Opportunities for professional growth with annual performance and salary reviews.

This is a varied position where you'll take ownership of managing vehicle fleet, overseeing office facilities, and collaborating with colleagues across different departments. If you're organised, enjoy problem-solving, and have excellent communication skills, this could be the role for you.