Group Executive Assistant - Lily Shippen LTD : Job Details

We are delighted to be recruiting for a Group Executive Assistant to join a dynamic and highly regarded organisation in the creative industry. This is an exciting opportunity to support the CEO, CFO, and Non-Executive Chair during a 12-month maternity cover. Based in West London, this role offers a blend of office and home working.

This is a fantastic opportunity for an experienced Executive Assistant who thrives in a fast-paced environment, enjoys working at a senior level, and is confident managing multiple priorities. The ideal candidate will also have experience supporting with investor relations and corporate communications.

Key Responsibilities:

Executive Support:

• Manage diaries, appointments, and schedules for the CEO and CFO, ensuring seamless coordination.
• Arrange travel, accommodation, and itineraries, while managing the travel budget for the leadership team.
• Handle administrative tasks, including processing expenses, arranging catering, and organising internal meetings.
• Prepare presentations and collate information to support company strategy execution.
• Act as a first point of contact for key stakeholders, ensuring professional and effective communication.

Board Support:

• Coordinate and prepare monthly Board papers and ensure timely distribution.
• Arrange Board member travel and manage meeting schedules, catering, and expenses.

Investor Relations:

• Support investor relations activities, including coordinating company results and presentations.
• Collaborate with external advisors and PR teams to ensure effective communication of corporate updates.

Line Management:

• Oversee and provide support to the Admin and Facilities Coordinator to ensure smooth office operations.

Person Specification

• Proven experience as an Executive Assistant, supporting C-suite executives.
• Exceptional organisational skills with high attention to detail.
• Strong communication skills, both written and verbal, with the ability to liaise confidently at all levels.
• Ability to produce professional and impactful presentations.
• Discreet and professional, with the ability to handle confidential information.
• Flexible, proactive, and able to adapt to a fast-paced environment with competing priorities.

Details and Benefits

• Contract: 12-Month Fixed-Term Maternity Cover.
• Working Arrangement: On-site, full-time.
• Location: West London.
• Salary: Up to £45,000 DOE.

This is a fantastic opportunity to join an organisation with a positive and supportive culture, where people are at the heart of what they do.

Lily Shippen is a leading business and executive support recruitment agency in the UK. We recruit for a wide range of roles, including Executive Assistants, Personal Assistants, Office Managers, Chief of Staff positions, and HR Professionals, connecting businesses with exceptional talent.

Our expertise includes supporting creative industry leaders in London, as well as other key locations such as Manchester, Birmingham, Leeds, Bristol, Sheffield, and internationally. Whether you’re hiring for temporary, permanent, or fixed-term contracts, we specialise in matching businesses with outstanding candidates who excel in administrative and organisational support roles.