Health & Safety Facilities Executive - Parcelhub : Job Details

We have an exciting opportunity to join our Health and Safety team, based in Nottingham, covering both our Midlands and Leeds depots.

Our depots are a combination of both warehouse and office space, allowing you to have a varied role.

As a Health and Safety Facilities Executive, you will be key to helping us improve and ensuring the working environments are both compliant and a great place to work for all as part of an established and growing business.

The Health & Safety Facilities Executive will be responsible for delivering complete statutory, regulatory, legal, and industry-specific policy, safety, and training compliance within an established group framework in accordance with ISO45001.

Working with the site management and central safety teams, you will assist in developing individual site safety practices and wider network safety strategies.

You will be devising and implementing site safety meetings, campaigns, toolbox talks, and referenced documentation for colleagues, including senior management, and championing our environmental efforts.

To excel in this Health and Safety Facilities Executive role, you should be conversant with all related company policies and current safety theory whilst maintaining an awareness of new ideas drawn from industry best practices or legislative changes.

You will need to be willing to respond to the operation in terms of some flexibility around working hours. This role will involve regular travel across 7 Parcelhub sites and to off-site meetings.

• Training: Serve as the central point for all site training, maintaining the Whistl My Academy modules, providing comprehensive support for SHE training, ensuring staff competence, recording completion and actively promoting a positive safety culture; collate and report training progress, conduct risk assessments, and perform internal training sessions.
• Compliance: Ensure compliance with health and safety policies, SHE company policy, national standards, and SOP, and implement and adhere to Company Environmental and Energy Policies.
• Safety: Review accidents and incidents, liaising with the group and insurance as required. Conduct regular audits and spot checks to challenge day-to-day operations and promote a safer working environment and log jobs/site defects with Facilities Management and the supply chain.
• Documentation: Check and maintain site safety records and certifications, leading process improvements aligned with "OperTune" ideology. Issue permits for works as risk requires, including heights, electrical works, and excavations.
• Monitoring and Improving Processes: Utilise Whistl H&S, ISO Accreditations and local site reporting to identify concerns and develop action plans, conduct self-audits for SHE and facilities, address any issues and support site management and safety teams in addressing non-conformance, and maintain corrective action evidence.
• Supplier and Contractor Management: Oversee contractor control, waste management, housekeeping, site security and duty of care, optimise site waste management opportunities and conduct security audits. Manage and document supplier entry and exit procedures, ensuring satisfactory work, including reviewing RAMS, competencies, and JRFs before commencement.
• Process Ownership: Attend national SHE Committee & Process Owner Group meetings, site team meetings, and lead safety meetings. Understand Whistl's Business Continuity plan, supporting Threat Analysis with the BC Manager.
• Facilities: Register and review remedial work for all sites, expedite and escalate higher priority works to the Facilities Management Team for timely resolution and review all planned preventive maintenance (PPM) and compliance paperwork, ensuring completion and providing support for project works and building improvements as needed.

• Company car
• Enhanced annual leave entitlement, starting at 31 days, including bank holidays
• Access to our prestige benefits and rewards portal
• Discounts on high-street shopping, days out, entertainment, and food & drink
• Long service rewards: both financial and leave-based
• Health cash plan
• Life assurance scheme
• Career development opportunities
• Access to a well-established employee assistance programme provider

• NEBOSH Certificate
• IOSH/Level 3 Award in Health and Safety
• 3-year minimum experience in a relevant field (Operational, H&S and/or training background)
• Ability to carry out and complete regular audit & compliance checks and reports.
• Good communication skills (both verbal and written) - confident in dealing with colleagues and customers at all levels
• A full driving licence
• Basic maths education

• RTITB Accredited MHE instructor

Parcelhub-Whistl is a delivery management company providing efficient, high-quality, and competitively priced services across business mail, parcels, fulfilment and doordrop media both in the UK and internationally. Distributing more than 4 billion items annually, we are market leaders in Downstream Access Mail (DSA) services, handling over 50% of bulk business mail in the UK.

Whistl is a Disability Confident employer and is committed to equal opportunities for all in all of our employment policies and practices.

Due to the nature of our business, this role may be subject to a basic DBS check.