HR Admin Assistant - Savills : Job Details

Role Overview

Savills culture is one of trust and respect, teamwork and collaboration. Our teams and our clients benefit when we work together, listening to and learning from each other. Above all, we value the motivation of our people. This is evidenced by our wellbeing offer, our capability to facilitate flexible working and our support to enjoy a healthy work life balance.

You will be working in a fast paced team with a direct client group of circa 6500 employees. The immediate team is made up of a HR Shared Services Manager, HR Coordinator, HR Assistant, Senior HR Administrator and 6 HR Administrators.

You will also benefit from being part of the wider HR team within the business which will provide a great opportunity to work alongside knowledgeable, collaborative and friendly HR professionals.

Key Responsibilities

Process and Procedure:

• Ensure right to work checks are completed in line with current legislation.

• Follow referencing process for new starters (including sending requests, chasing their return, updating the system and advising the HR Managers of any issues).

• Ensure the new joiners occupational health process is followed

• Driving for work

• Responding to external reference requests.

• Responding to financial references for employees

• Providing the monthly ONS Survey data

• Supporting with the Loyalty Award, Refer a Friend and Alumni schemes

• Tracking and maintaining overpayments

• Tracking and maintaining training agreements

• Uploading job vacancies onto our Applicant Tracking System, tracking and updating vacancies where necessary.

• Liaise with HR or managers to ensure fixed term employments and contractor agency worker periods are extended or ended accordingly

• Ensure that employee records are updated and maintained accurately

Reporting

• Produce weekly and monthly HR using the company’s HRIS

• Reviewing monthly sick returns and informing/liaising with individuals and Managers.

• Reviewing new joiners 3 and 6 months’ probation periods, chasing non completion of reviews

• Reporting on employee holiday status

• Reporting on status of annual appraisal completion

Other

• Processing invoices using the internal MyPurchasing system

• Organising and booking team travel

• Updating HR team organisation charts

• Develop and maintain active communication both within the team and wider divisions

• Understand and apply company and team processes and procedure

• Keep up to date with legislative changes and ensure compliance and best practice is adhered to.

Key Skills

• Ability to establish and maintain trust and effective working relationships across all levels of the organisation.

• Ability to multi-task and use own initiative.

• Excellent Customer Service skills

• Excellent administration skills.

• Good planning and organisational skills.

• Attention to detail.

• Good interpersonal/verbal and written communication skills.

• Sensitivity, discretion and diplomacy.

• Self motivated.

• Pro-active / takes ownership of responsibilities

• Ability to work well under tight deadlines
• Ability to work well in a team environment and support fellow team members

• Familiarity with basic computer applications, such as Microsoft Office

This role will be suitable for someone who has previous administrative experience. Previous HR administration experience is preferable but not essential.

Find out more about Savills offer

Recruitment agencies

Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.