HR Administrator - Next Employment : Job Details

HR Administrator

I have a great opportunity to work as a HR Administrator within a global Insurance firm. They are looking for someone who is looking for someone who want to start their HR career. You will work in a collaborative team and will be given lots of HR exposure.

Ideally you will be DRIVEN and have ATTENTION TO DETAIL and will have a year’s work experience within an office environment - HR, Payroll, Compliance or related.

The HR Administrator is responsible for providing efficient administrative support to the HR department to ensure the employee life cycle runs smoothly.

Responsibilities

• Managing all administration for the employee life cycle across all areas of the business, with a particular focus on on-boarding and off-boarding an employee.
• Draft contracts of employment and coordinate the on-boarding process for all new joiners, in conjunction with the Talent Acquisition team, HR Advisors and HRBPs. Also, working closely with hiring managers and GST departments (including but not limited to the Group IT Team) to ensure a smooth user experience.
• Liaise with our third-party employment vetting provider ensuring all relevant background checks are carried out and are completed on time for new joiners, flagging any discrepancies to the relevant HRBP.
• In conjunction with our third-party Employment Vetting provider ensure DBS renewals are processed for all employees as and when required.
• Liaising with the Senior L&D Co-ordinator to ensure all probationary requirements are met regarding mandatory training and updating the HR system.
• Prepare and issue leaver paperwork in a timely manner, following relevant procedures at all times.
• Ensure all new joiners and leavers are processed accurately and in a timely manner on the HR system to ensure correct salaries are paid at all times.
• Work closely at all times with the Talent Acquisition team, HR Advisors and Senior L&D Co-ordinator to ensure all aspects of the department’s administrative work is successfully delivered.
• Co-ordinate any changes to Terms & Conditions such as salary increases, job title changes etc in conjunction with the HR Advisors ensuring the HR system and employee files are accurate and up to date, at all times.
• Upload data to the HRIS (HR Information System), managing changes to records, and ensuring the validity and accuracy of the information.
• Monitor and action all incoming mail to the HR inbox, responding to all internal and external enquiries in a professional and confidential manner, copying in the relevant HR Advisor or HR BP where required.

Knowledge/Skills/Qualifications

• Educated to A Level standard, or equivalent.
• Well organised; able to prioritise and work to deadlines, with excellent attention to detail and accuracy in typing and inputting.
• An enthusiastic and flexible approach; personable; good team player; able to manage a busy and varied workload when required.
• Proactive approach with `can do' attitude and a detail-orientated mentality.
• Excellent communication skills, both written and spoken, can communicate effectively with all levels of employees.
• Some knowledge of Microsoft 365 including Microsoft Teams, Word, Excel, PowerPoint, and Outlook.