HR Administrator - Reed : Job Details

HR Administrator

An exciting opportunity has arisen for an experienced HR Administrator to join a leading organisation based in Belfast.

This is a Full-Time, Permanent position.

Working hours: 9am-5pm

Hybrid (3 days in office, 2 at home) normally after 2-3 months of training.

With a salary of £26,000 to £27,000 per annum.

Job Purpose:

You will be responsible for helping managers to onboard new hires in a specialised and organised manner. This role will oversee many day-to-day administrative duties while assisting in helping new hires better understand the business culture, and routinely measuring the onboarding programs overall performance.

Essential Criteria:

• 1+ years of Human Resource experience within a similar role.
• IT proficient with the knowledge and use of Microsoft Suite, to include PowerPoint, Word and basic to intermediate Excel.
• Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels.
• Ability to manage and prioritise workload while adhering to deadlines.
• Ability to work in a fast-paced environment.
• Ability to work on your own initiative as well as part of a team.

Main Duties and Responsibilities:

• Onboarding of new hires (including Right to Work/Security Checks, Offer letters, Contracts of Employment)
• Assist the operations team with ensuring new hires and transitioning team members receive the right onboarding information at the right time (positively contributing to their future success)
• Verifying Right to Work in UK and Ireland
• Ensuring data is captured to comply with audits
• Routinely validate new hire data for accuracy
• Routinely monitor new hire onboarding dashboard while raising awareness to hires that have outstanding tasks to complete
• Administration of offboarding, recording of sickness absence and maternity, monitoring HR email inbox and responding to queries from managers and employees.
• Organising training sessions – sending out invites, booking venues and arranging catering
• Maintaining and updating employee records and issuing contractual amendments, as necessary
• Notetaking at meetings
• Update and administer the new hire dashboard
• Align the onboarding platform to each contract requirements
• Validate consistency of new hire paperwork and records retention of the documentation
• Partner with the HR executive team to ensure the onboarding process remains compliant with local and regulatory requirements
• Facilitating Onboarding Sessions