HR Administrator - Saab UK : Job Details

Introduction

Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 500 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training.

As part of the global entity Saab AB, Saab UK combines the innovative spirit of a start-up with the resources and expertise of a larger corporation. Globally, Saab employs over 22,000 people, with operations on every continent. Our partnerships with UK customers and industry mean we are able to deliver innovative solutions to complex challenges, anticipating the threats of tomorrow. We invest 23% of our annual revenue into research and development, collaborating with a range of partners including industry and academia.

Saab is a company that offers our employees plenty of opportunities for growth and advancement. We embrace diversity and are committed to providing a workplace where individuals can thrive professionally, paving the way for future progression. We also recognise the need for a healthy work-life balance to ensure our staff have the chance to live a fulfilling life beyond the workplace.

The Role:

We are seeking a highly organized and detail-oriented HR Administrator to join the Human Resources Team with a variety of administrative tasks. The ideal candidate will assist in maintaining employee records, coordinating recruitment processes, and supporting the smooth operation of HR functions across the organization. Saab UK has employees working all over the country, the successful candidate will report to the Head of HR, there will be some occasional travel to other office locations throughout the UK.

Key Responsibilities:

• Maintain and update employee records

• Ensure compliance with data protection and privacy regulations.

• Support the onboarding and offboarding processes, including document preparation, security vetting and updating records.

• Assist with job postings, candidate screening, and interview scheduling.

• Coordinate communication with candidates and hiring managers throughout the recruitment process.

• Prepare and manage job offer letters and contracts.

• Ensure HR processes and documentation adhere to employment law, company policies, and industry regulations.

• Assist in preparing reports and maintaining HR files.

• Support the administration of benefits programs.

• Assist with payroll processing as and when required.

• Help organize employee training sessions, workshops, and seminars.

• Track employee progress and maintain records of training and certifications.

• Provide administrative support to HR managers and team members.

• Assist in the creation and maintenance of HR policies and employee handbooks.

• Respond to employee queries related to HR policies, procedures, and documentation.

• To support the team with project work and Employment Relation cases when necessary

Qualifications:

• Proven experience as an HR Administrator, HR Assistant, or in a similar role.

• Strong knowledge of HR policies, procedures, and legal compliance requirements.

• Excellent organizational and multitasking abilities.

• Strong written and verbal communication skills.

• Proficiency with HR software and Microsoft Office Suite.

• Ability to handle sensitive and confidential information with discretion.

• A relevant qualification in Human Resources, Business Administration, or related field is essential.

Key Skills:

• Attention to detail

• Time management

• Problem-solving skills

• Team collaboration

• Confidentiality and professionalism

• Knowledge of HR software and tools

This job description serves as an outline of general duties but is not exhaustive. The HR Administrator may be required to take on additional tasks as needed.

By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.