HR Assistant - Macildowie Recruitment and Retention : Job Details

HR AssistantLocation: Leamington SpaContract: Permanent, Full-Time office basedHours: 37.5 hours per week, Monday to Friday (8.30am - 4.30pm)Reporting to: HR Manager

Our client is seeking a proactive, hardworking, and helpful HR Assistant to join their team. The successful candidate will provide vital administrative support across various HR functions, ensuring smooth transitions and efficient operations.

This role offers an excellent opportunity for someone looking to grow their HR career.

Key Responsibilities:

• Assist with the day-to-day operations of the HR department.
• Provide full administrative support, ensuring all tasks meet deadlines, confidentiality, and high standards.
• Process documentation and prepare reports related to personnel activities (recruitment, training, grievances, performance evaluations, etc.).
• Maintain and update colleague records (both electronic and hard copies).
• Support recruitment efforts, including coordinating interviews, posting jobs, managing documentation, and maintaining the recruitment system.
• Respond to colleague queries and provide relevant information.
• Manage internal reporting and company lists, meeting required deadlines.
• Conduct monthly internal compliance audits.
• Handle calls and manage internal and external queries.
• Provide administrative support for the HR system.
• Manage and respond to queries via the HR inbox.
• Collate data for company accreditations, government statistics, and audits.
• Take notes in HR meetings (investigations, disciplinaries, grievances) across various UK sites.
• Manage the internal training platform and handle monthly reporting.

Qualifications & Experience:

• CIPD Level 3 or equivalent is desirable.
• Previous experience within Administration.
• Strong IT skills, particularly in Microsoft Office (Excel, Word, mail merge).
• Excellent written and verbal communication skills.
• A positive, professional, and customer-focused attitude.
• Strong problem-solving, organisational, and planning skills.
• Ability to work independently, with minimal supervision, and to strict deadlines.
• A keen eye for detail and a quality-focused mindset.

Benefits:

• 25 days holiday plus bank holidays.
• Access to Sage Benefits.
• Company pension and life insurance.
• Monthly recognition schemes and long-service awards.
• Complimentary refreshments.

This is an excellent opportunity for an individual looking to build a long-term career in HR.

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Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.

If you would like information on how we will process your data please go to our website (macildowie.com) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.

Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.