HR Assistant - Reed : Job Details

HR Assistants x2

My client is a leading organisation based in Ballynahinch, who are currently seeking an experienced HR Assistant to join their team.

This is a Full-Time, Temporary position initially until the 31st of March 2025 – with an immediate start.

Working hours: Monday to Thursday: 8.45am – 5.00pm and Fridays: 8.45am – 3.30pm (36 hours per week) - this will include working on-site in Ballynahinch every Tuesday and then be on a rota for office cover on a Thursday) – the remainder of the week is Work from Home, but at times there will be a requirement to go on site to administer assessments when needed.

With a salary of £23,500 per annum - £12.55 per hour

Successful candidate will be required to complete an Access NI check.

Job Purpose:

You will be responsible for providing clerical and administrative support within the Human Resources Unit ensuring that an efficient, effective and responsive service is maintained at all times. The post-holder may be allocated a specific area of responsibility but will be required to provide support across the entire HR Function including staff development, equality, recruitment and selection and employee relations.

Essential Criteria:

• A minimum of 2 years relevant Clerical or Administration experience.
• A minimum of 5 GCSE’s, grade A-C or equivalent, including English Language and Maths.
• IT proficient.
• Experience of computerised management information systems, data input and data retrieval.
• Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels.
• Ability to manage and prioritise workload while adhering to deadlines while holding confidentiality.
• Ability to work on your own initiative as well as part of a team.

Desirable Criteria:

• Previous clerical or administration experience within an HR/Personnel environment.
• Demonstrate an understanding of HR procedures and standard practices.

Main Duties and Responsibilities:

• Process and respond to employment enquiries as required.
• Maintain appropriate HR records and databases (manual and electronic) and provide reports as required.
• Provide administrative and clerical support to HR meetings and collate and prepare information as a when required.
• Provide advice and support to managers on a range of non-complex HR issues, including Annual Leave, Special Leave, Recruitment & Selection Exercises, Terms & Conditions of service and Contracts of employment etc.
• Assist in the provision of an effective and efficient recruitment service ensuring that all appropriate checks and documentation are completed in line with business policy.
• Filing of HR documentation including the organisation of manual filing facilities.
• Provide administrative support to the HR Team.
• Participate in staff training and development activities.