HR ASSISTANT - E Personnel Recruitment : Job Details

HR ASSISTANT

The HR Assistant role forms a vital part of the Human Resources team by offering high-quality administrative support and providing first-line HR advice to all employees, contributing to the aim of being a high performing organisation.

This varied role will provide support and guidance to employees on all HR related matters.

The HR Assistant will play a vital role in ensuring a high quality employee experience, with responsibility for providing an efficient HR administration service across a full generalist remit including managing new starters, leavers and recruitment processes.

The post holder will be responsible for producing contractual documentation; delivering high quality internal training; liaising with the finance team for accurate payroll processing; inputting information onto our HR system and actioning HR queries and tasks in an accurate and timely manner.

The post holder will observe strictest confidence, and effectively communicate with employees, volunteers and suppliers over the telephone, email and face to face.

• Administer the recruitment process including placing internal and external adverts; scheduling interviews; providing timely administrative support to recruiting managers; and handling enquiries from candidates
• Accurately draft offer letters, welcome packs and employment contracts and send to recipients in accordance with standard time frames
• Carry out all necessary pre-employment checks, including collating references, right to work and ID documents and manage DBS applications, in line with agreed timescales. Onboarding, probation and leavers
• Administer the onboarding and probation processes, ensuring a high quality induction for new starters, and timely management of the probation process.
• Conduct timely induction progress meetings with all new starters and feedback to their line managers
• Support the engagement of employees through the promotion and management of the Buddy scheme, ensuring all new starters are provided with a buddy
• Administer the staff exit process, liaising with the employee, their manager, payroll and HMRC. General HR Administration
• Regularly update the payroll, recruitment and other relevant trackers to ensure processes are followed and deadlines are met
• Maintain the HR filing system to ensure all information is accurate and up-to-date, including uploading absence information and relevant paperwork
• Monitor the HR and Recruitment inboxes, acting as first point of contact for all queries, responding or forwarding to colleagues as necessary
• Support the HR Manager with occupational health referrals and employee relations meetings as required
• Ensure maternity, paternity and parental leave is managed appropriately
• Ensure payroll instructions are prepared, logged and passed for authorisation and processing, in line with monthly deadlines and internal processes
• Produce identity cards for all new starters and volunteers.
• Provide advice and guidance for colleagues, volunteers and interns
• Operate in compliance with relevant legislation, best practice, and policy
• Commit to Performance Management Process and develop stretching objectives to meet the strategic plan
• Take responsibility for own professional development following the PMP process Professionally represent the department internally and externally
• Operational and Project Planning
• Develop and proactively manage own individual work programme in consultation with line manager to weekly, monthly, quarterly and annual timeframes
• Take individual responsibility for meeting agreed outcomes and objectives
• Monitor work programme progress against agreed KPI's and targets and report any variance
• Negotiate with suppliers to ensure best value for money is obtained
• Organise own time and resources effectively and use initiative. Working with Customers and Service Delivery
• Liaise effectively with external suppliers (e.g. recruitment agencies, non-managerial supervisors, payroll bureau) to deliver excellent HR service.
• Act as a representative of the organisation to a variety of external and internal audiences, in different contexts and events
• Ensure requests for information and action from supporters are responded to promptly and their reasonable expectations are met
• Report any complaints received to the team from supporters, suppliers or any other external or internal contacts
• Relay information and supporter contact via the required internal mechanisms
• Develop and maintain relationships with external training providers and Universities to support staff to be the best they can be and remain an employer of choice.

If your application is successful, you will be contact shortly.

The job title and description in this advertisement may differ from the client's official job description/contract .We appreciate your interest in this role. E-Personnel Recruitment aims to acknowledge all applications, but due to the high volume of CVs we receive, this may not always be feasible.

You can apply with the utmost confidence to E-Personnel Recruitment directly, experts in both Permanent and Temporary Recruitment, and a proud member of the Recruitment & Employment Confederation (REC), the professional body for the recruitment industry. In the meantime, feel free to explore similar job opportunities on our website: e-personnelrecruitment.co.uk