HR & Finance Co-Ordinator - Parkside Office Professional : Job Details

We are proud to newly partner with a excellent membership organisation that specialise  in disability inclusion and seeking a HR & Finance Co-Ordinator on a permanent basis. Benefits:Hybrid working 1 to 2 days from home.Annual Leave: 25 days per annum plus statutory and bank holidays.After 3 months:

• Group Pension Scheme 8% of gross salary.
• Permanent Health Insurance.
• Group Death in Service (Life Assurance 3 x Annual Salary).
• Private Medical Scheme.
• Employee Assistance Programme.
• Interest free season ticket loan.

The HR & Finance Co-ordinator will support the HR & Office Manager and the Director of Finance by providing administrative support covering: recruitment and onboarding, workplace adjustments, employment and the administration of BDF’s various benefits schemes within the HR function and financial record keeping, accounts payable and accounts receivable and general ledger, including updating the membership team on progress through the member renewal process.HR Key tasks and responsibilities:

• Support employees to receive relevant and productive workplace adjustments 
• liaising with suppliers and ensuring that employees are kept informed throughout the process.
• Be the first point of contact for adjustments 
• Support the wider recruitment process, communicating with and updating candidates as directed and ensuring interview dates are booked well in advance with internal interview panels and in meeting space.
• Draft appointment letters, contracts and reference requests
• co-ordinate the onboarding process, including co-ordinating any workplace adjustments agreed.
• Support the HR & Officer Manager in diary management of the HR Life cycle and administration.
• Ensure the personnel files and database are kept up to date in accordance with the Data Protection Act
• Assist the HR & Office Manager in the provision of HR metrics as needed.

Finance

• Raise and process sales invoices for all departments.
• Send out invoices by, post, email or by uploading to payment portals as required.
• Review the bank statement daily and allocate payments received
• Monitor due dates for payments receivable and pursue overdue amounts using written and verbal means of communication.
• Process purchase invoices.
• Maintain electronic filing system for purchase invoices.
• Reconcile supplier statements.
• Reconcile Access to Work creditor ensuring all funds paid out as part of this allowance are repaid by DWP.
• Ensure that all events funds are accurately charged, liaise with events team and reconcile individual event cost codes.
• Assist with preparation for annual audit.
• Process business credit card statements and ensure that CEO’s expenses are authorised by the Chair.

Month-end Accounting

• Reconcile general ledger income and expenditure costs codes.
• Assist with preparation and posting of month end journals.
• Prepare aged debtors and creditors report with detailed breakdown of aging.

Skills Essential:

• Highly numerate 
• Excellent attention to detail 
• Intermediate Microsoft Office skills (SharePoint, Word, Excel, PowerPoint and Outlook)
• Good time management 
• Excellent administrative skills 

Hours:

• 9am to 5pm (Mon to Fri) with occasional out of hours work; 35 hours per week although we pride ourselves on having a flexible approach to service delivery and are happy to discuss flexible working options with suitable candidates.

Please apply now if you have the relevant experience for this position.Thank you and good luck.