Legal Administrator - Career Legal : Job Details

Legal Administrator

Our client is a global, full service offshore law firm who are seeking a highly organised and adaptable individual to join their litigation team, working closely with fee earners to assist with a range of administrative and junior fee-earning tasks. This role is crucial in supporting the team to efficiently meet their targets and contribute to the smooth operation of the office.

Key Responsibilities:

• Provide comprehensive administrative support to fee earners, including relaying messages, managing email inboxes, and organising diaries and appointments.
• Handle various tasks and projects aimed at improving team efficiency, particularly in data management.
• Assist with administrative tasks related to Probate work and explore opportunities for charging fees on general matters.
• Help organise business development events and trips, including travel arrangements and setting up meetings.
• Collaborate with the broader support team to ensure the office operates smoothly, including answering phones, handling post, and covering reception when needed.
• Prepare for client meetings and conference calls by setting up rooms and welcoming clients.
• Work with client take-on processes to ensure accurate setup and ongoing management of files.
• Assist with document preparation, checking accuracy, and proofreading.
• Print, scan, and collate legal documents, including assisting with court bundling.
• Liaise with court offices on behalf of fee earners.
• Support with monthly billing, WIP lists, and processing expenses and time entries.
• Perform searches efficiently.
• Provide flexible support across the department to meet client needs.
• Conduct legal research and analysis.
• Undertake paralegal work and projects as required by partners and the office manager.

Qualifications:

• Ideally, a graduate or someone with strong A-levels or equivalent.
• An administrative or secretarial qualification is a plus.

Knowledge, Skills, and Experience:

• Experience in a professional services firm, preferably legal, though not essential.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and document management systems.
• Strong typing and formatting skills.
• Highly organised with multitasking and prioritisation abilities.
• A willingness to learn and develop.

Competencies:

• Team spirit and flexibility.
• Initiative to support fee earners and work independently with appropriate supervision.
• Enthusiasm, drive, and proactive approach.
• Calm under pressure with a keen eye for detail.
• Confident communication skills.

In this role, you will be expected to:

• Uphold the core values and culture of the firm.
• Adhere to policies and regulations, including those related to anti-money laundering.
• Commit to ongoing professional development and knowledge enhancement.