Legal Business Co-ordinator - Private Client - Page Personnel Finance : Job Details

Our client is looking for a Business Co-ordinator for their private client team

Client Details

A leading law firm

Description

Our busy Private Client department, are recruiting for an experienced Legal Business Co-ordinator, familiar with Wills, Trusts and Executries to join the Private Client Team and support multiple fee earners whilst coordinating work loads.

JOB PURPOSE

* Provide administrative support to the Glasgow Private Client Department on a day to day basis on key business requirements.

* Provide a consistently high level of service to maximise business opportunities.

* To work as part of a team and individually to ensure the best customer service.

KEY RESPONSIBILITIES

* Answering telephone calls, taking messages, setting up appointments and managing team diaries

* Opening money laundering and legal files

* Secretarial support to Solicitors and Paralegals (six 6 fee earners): mainly typing of dictation, fee notes, client correspondence

* Entering precise data quickly and correctly

* Office administration duties: filing and scanning

* Mail duties: Organising all mail for signature, collection and allocation of mail to appointed staff within the department, ensuring all mail leaves the department on the day scheduled

* Assisting with the receipt of new instructions / referrals

* Using various computer systems to create/update and maintain client records accurately

* Dealing with basic client queries and taking messages where appropriate

* Preparing fee notes

* Registering Powers of Attorney

* Completion of forms

* Lodging & uplifting of wills and documents

* Debt Management

Profile

Highers or equivalent in English and Mathematics

SKILLS AND EXPERIENCE

* Pleasant telephone manner and efficiency in relaying and taking messages

* Computer literate and familiar with MS office packages

* Previous office experience

APTITUDES

* Ability to multitask, prioritise workload, great attention to detail and excellent organisational skills

* Portray a professional manner at all times

* Positive and proactive manner

* Flexibility and the willingness to learn

* Ability to work as part of a team

* Approachable manner and calm under pressure

Job Offer

A competitive salary and excellent benefits package