Legal - Reed : Job Details

Are you experienced administrator? Seeking a new role? Look no further!

Our client in professional services are seeking a receptionist / administrator to join their team.

The Role:

• Responsible for the Reception area, opening the office in the morning, securing it in the evening 
• Professionally deal with visitors to the office, arranging teas and coffees, and ensuring that non-clients are signed in and follow our safety procedures.
• Deal with all incoming telephone calls and coordinate the teams telephony system.
• Deal with all incoming and outgoing post. Arrange for all incoming post to be listed, scanned, digitally filed and distributed. Frank all outgoing post, dealing with recorded/special delivery/courier requirements as necessary.
• Bank cheques and BACs receipts as required, following the relevant procedures.
• Take client payments via Barclaycard in person and via the telephone.
• Arrange the purchase of supplies of tea, coffee, biscuits / stationery / flowers.
• Respond to requests from client facing staff to book meetings, lunches, car parking spaces, etc.
• Respond to maintenance and facility requests and feeding back to senior team members, liaising with contractors as required.
• Ensure that rooms are cleared and stocked with pens, paper, mugs, biscuits, etc ready for meetings.
• Ensure Reception administrative tasks are dealt with within required timeframes, using apps within the Microsoft suite – Word, Excel, Forms, Sharepoint, Lists, Planner.
• Assist with Health and Safety compliance; coordinating fire regulation procedures, including testing fire alarms on a weekly basis, ensuring sufficient fire wardens and first aiders across the building.
• Undertake client onboarding and farewell procedures, including completing Anti Money Laundering checks, sending out engagement letters, ensuring client records complete.
• Assist with the Induction of new members of staff, including training on general office procedures.
• Setting up desks for new starters; clear and clean desks and equip with stationery.
• Support the IT Manager with tasks such as ensuring tickets are dealt with by our external IT company, collation of IT equipment, assistance setting up work stations, etc.
• Providing cover for the other members of the Administration team, which could include copy and audio typing, filing, archiving, etc.
• Providing general administration support to other departments, such as typing, filing, archiving, coordinating DSE forms, ensuring up to date signage around the building.
• Assistance with database management.

You will

• Be very organised and have the ability to manage your time effectively.
• Be flexible and able to juggle a variety of tasks.
• Ideally have relevant experience of working on a busy Reception and as an administrator.
• Have excellent computer skills, particularly using Microsoft Office Word, Excel and Outlook.
• Ideally have used the broader range of MS365 applications, such as planner, lists, forms, sharepoint – if not, full training will be provided.
• Enjoy learning new skills.

Interested?

Please call Michelle Topley on or email your CV to . Alternatively apply online.