Legal PA - Corporate - Fieldfisher : Job Details

We have an exciting opportunity to for an experienced Legal PA to join our corporate team based in London on a job-share arrangement. The successful candidate will be required to work three days per week. Two days in the office, and one day from home. The working days will be Wednesday (which will be a required office day), Thursday and Friday.

The role will support two Partners, a Senior Associate and two Associates within the corporate team.

Responsibilities

• Diary management responsibilities include making appointments, organising meetings, and ensuring the smooth running of such meetings including ordering refreshments etc. as appropriate.
• File management responsibilities. Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date.
• Undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence.
• Proactive client liaison including taking messages, pass on information and deal with simple queries.
• Build relationships with other teams including finance to take responsibility for chasing WIP and financial matters for partners
• Handling documents, some of which are large, making amendments and working to deadlines
• Responsible for coordination of marketing events of up to 50 people and liaising with the events team internally on larger events.
• Manage the production of all documents, including restyling using house styles and client document styles (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required.
• Organising conference calls on behalf of the fee earners in a timely fashion.
• Organising transport, accommodation and related documentation for international travel as required.
• Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner.
• Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients.
• Audio and copy typing of legal documentation and correspondence to a high standard.
• Maintain CRM by updating InterAction and maintaining fee earner contact lists and updating calendar invites with the correct BD information.
• Support Marketing and Business Development administration e.g. prepare alerters, invites, web profiles, presentations, contact sheets, tenders, bids etc.
• Arranging events.
• Work simultaneously within the job share, providing detailed handbacks as required and work together as a team.
• Any additional ad hoc tasks as required

Key Skills & Experience

• Experienced PA with previous experience in a legal environment (corporate experience would be advantageous)
• Must have an understanding of diary management, organisation and prioritisation skills.
• Must be able to communicate effectively and build good relationships with clients and staff within the firm.
• Must work well as part of a team and be a role model and mentor to the junior members of the team.
• Microsoft Office IT skills - Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Microsoft 365).
• Must be a competent typist.
• Must be competent at producing legal documents to a high standard.
• Professional telephone manner and the ability to accurately record and pass on messages.
• Understanding of using a computerised finance system (Fieldfisher use Evergreen).
• Understanding of using a Client Relationship Management system (Fieldfisher use InterAction).

Personal Attributes

• Must be able to pre-empt and demonstrate initiative in ensuring the workload is managed efficiently always maintaining effective communication with the fee earners.
• Must have a 'can do’ approach and be willing to develop the role to ensure a high level of unsupervised support as far as can be attainable is provided.
• Must be able to work autonomously and aim to resolve problems, and identify solutions with minimum of supervision and direction.

What We Offer:

• Inclusive & Supportive Environment: A firm that embraces diversity with benefits designed for everyone.
• Competitive Benefits Package: Includes private health insurance, life assurance, income protection, well-being support, flexi-gym discounts, and more.
• Modern Office Space: Located in the iconic Titanic Quarter with excellent commuter links and on-site parking.
• Collaborative Culture: Join a diverse team with opportunities for hybrid working and hot-desking.
• Social & Community Engagement: Participate in clubs, networks, inclusive events, and more.

Inclusiveness and Diversity:

At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.

Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.

For accessibility information on our Belfast offices, visit our website.

How to Apply:

• Click 'Apply Now' to submit your CV and begin your application.
• Note: We recruit on a rolling basis until the role is filled.