Legal PA - Optima Recruitment : Job Details

Legal PA

We are seeking an enthusiastic and highly organised Personal Assistant to support our team of professionals.If you're a proactive problem-solver, this is your opportunity to make a meaningful impact.

Based in Bookham

• Up to £32,000 + bonus
• Monday - Friday
• Onsite parking
• 25 days holiday + bank holidays
• Excellent compnay benefits
• Potential hybrid working

Job specification:

• Collaborate with three solicitors and two part-time secretaries.
• Prepare documents through audio typing and word processing.
• Manage filing, including client file organisation per office procedures.
• Handle mail preparation and dispatch.
• Complete copying tasks personally if no office assistant is available.
• Schedule appointments and maintain calendars for fee earners.
• Set up and tidy the conference room for meetings.
• Provide refreshments as needed.
• Support and mentor other secretaries when required.
• Assist clients in person and by phone with a professional demeanour.
• Engage in necessary training for personal development.
• Ensure confidentiality of firm and client information.
• Complete online forms and utilise the Case Management System.
• Maintain high standards of document presentation.
• Identify ways to improve departmental efficiency.
• Perform additional duties as needed.

Person specification:

• Significant legal secretarial experience.
• Proficient in relevant IT applications.
• Maintains high accuracy levels.
• Communicates professionally with clients via phone and in-person.
• Delivers excellent customer care.
• Takes a proactive approach to tasks and client needs.
• Capable of meeting deadlines, handling pressure, using initiative, prioritising workloads, and collaborating as part of a team.
• Exhibits a positive attitude.
• Knowledge of law and legal practice is essential.

Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!

Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.

Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.