Legal PA Personal Injury - STOUR BAY PARTNERSHIP LTD : Job Details

I am working with an international law firm and they are looking for a Litigation experience to work within their Personal Injury and Medical Negligence team. The firm offer hybrid working (3 days in the office/2 from home). The hours are 9am-5pm and they offer excellent benefits.

What to expect

• Receiving and responding to emails both internally and externally promptly
• Diary management - Pro-actively checking and take appropriate actions
• E-mail management ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence
• Drafting emails to clients, experts etc
• Organising conferences with counsel with multiple attendees
• Compiling hard copy and electronic bundles
• Booking interpreters for medico-legal appointments and other appointments
• Booking taxis via reception for clients for medico-legal appointments
• Updating experts' appointment trackers, to include diarising in calendar and two weeks beforehand for letters of instructions to experts I to be prepared
• Drafting Forms of Authorities
• Delegate work to the relevant support team e.g. Document Production, Practice Administration to ensure that PA time is maximised
• Updating medical records trackers when records received
• Updating rehab records, rehab spreadsheets and dealing with rehab payments (if appropriate for the fee earners you are working for)
• Dealing with rent payments for clients
• Dealing with damages payments for clients
• Setting up High Q/iManage Share sites
• Drafting Claims Forms, Application Notices etc
• Collating documentation re. Bill of Costs and drawing up Notices of Commencements
• Updating schedule of damages
• File management responsibilities - opening and closing files including ensuring electronic filing systems are maintained accurately and up to date
• Communicate regularly with fee earners to ensure that both parties are clear on priorities and what is on the 'to do' list
• Proactive client liaison including take messages, pass on information and deal with simple queries
• Organising transport, accommodation and related documentation for international travel as required
• Produce itinerary as appropriate
• Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner
• Any additional ad hoc tasks as required

What they firm are looking for

• Experienced Legal Secretary/PA within Litigation with a minimum of 3 years' experience.
• Must possess excellent diary management, organisation and prioritisation skills.
• Must be able to communicate effectively and build good relationships with clients and staff within the firm.
• Must work well as part of a team.
• Must be a competent, fast and accurate typist.
• Must be competent at producing legal documents to a high standard.
• Professional telephone manner and the ability to accurately record and pass on messages.
• Sound technical skills in the following areas:
• Microsoft Office IT skills - Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Microsoft 2010).
• Proven document or case management skills (iManage Work).
• Proven experience of using a legal computerised finance system.

What they Offer

• Inclusive & Supportive Environment: A firm that embraces diversity with benefits designed for everyone.
• Competitive Benefits Package: Includes private health insurance, life assurance, income protection, well-being support, flexi-gym discounts, and more.
• Collaborative Culture: Join a diverse team with opportunities for hybrid working and hot-desking.
• Social & Community Engagement: Participate in clubs, networks, inclusive events, and more.
• Inclusiveness and Diversity