Office Admin and PA - Page Personnel Secretarial & Business Support : Job Details

An exciting opportunity has opened to join a fantastic team in a crucial role. You will be involved in a variety of tasks that will include general office administrative processes, team organisation work (eg social events) and personal assistant work to both the Finance Hub Director and the Group Finance Director.

Client Details

Our client is a well known and industry leading organisation in the public sector.

Description

Key Accountabilities

Office Administration

• Act as the main point of contact for maintenance and facilities issues, ensuring timely resolution by liaising with the Facilities Manager.
• Monitor and manage office space, overseeing office maintenance and related tasks ensuring stock of all stationery, IT equipment and other supplies are always available;
• Provide general administrative assistance, including post distribution, ID card printing, and visitor management.

Team Organisation

• Manage newsletters and internal communications, ensuring timely updates and engagement across the office.
• Plan and coordinate internal and external events, such as town halls, social gatherings (e.g., Christmas parties, Summer Picnics), and charity activities.
• Serve as the lead for the office's social committee, ensuring a positive work culture and organising morale-boosting events

Personal Assistant

• Serve as a Personal Assistant to both the Global Fhub Director and Group Finance Director ensuring comprehensive diary management, expense reporting, desk booking, travel arrangements and other ad hoc tasks;

• Provide a professional first point of contact in respect of all internal and external enquiries regarding diary appointments/meetings and calls for the Finance Hub Director and Group Finance Director;
• Co-ordinate and attend team meetings as requested and produce all relevant documentation.

Profile

Qualifications/ Experience

• 3+ years demonstrable experience of working within a fast-paced office environment as an Administrator/PA or similar role;
• Experience using office systems such as Coupa and Concur
• Intermediate Excel and strong Outlook and PowerPoint skills
• Experience of event coordination is desirable.

Additional Considerations

• Strong energy and enthusiasm to help create a culture of fun in the office
• Appetite to learn and understand administrative requirements within a large operational team;
• Good interpersonal skills;
• Capable of building effective working relationships with the teams and PA's across the group;
• Negotiation skills required to gain adherence to deadlines;
• Technical capability to learn relevant systems and programs, including key support systems;
• Attention to detail to ensure information presented to senior stakeholders is accurate and reliable to be used to support decisions;

Job Offer

On Offer

• Competitive Salary
• Fun and energetic work environment (no 2 days are the same)
• competitive benefits package
• Immediate start