Office Administrator - 1st Choice Rec : Job Details

Office Administrator

Location: Outskirts of Bedford (Transport Required)

Job Type: Full-Time, Permanent, January Start

Hours: 8.30am to 5.00pm, Mon to Fri

Salary: £25,000 - £27,000 DOE

Are you an organised, detail-oriented professional with a passion for creating a positive first impression and managing essential office functions?

We are recruiting on behalf of our client based on the outskirts of Bedford, seeking a skilled Office Administrator to support their daily operations and serve as the face of the company.

Benefits:

• Paid Holiday: Enjoy paid time off to recharge and relax.
• Employee Referral Scheme: Earn rewards for recommending great talent.
• Learning and Development: Access opportunities to enhance your skills and advance your career.
• Supportive Culture: Join a team-focused environment with a strong emphasis on collaboration and support.
• Health Checks and Retail Discounts: Take advantage of regular health assessments and discounts at popular retailers.
• Cycle to Work Scheme: Save on commuting costs and promote wellness with our cycle-to-work program.

Key Responsibilities:

• Greet and assist visitors, manage arrival records, answer and direct phone calls, and manage all incoming/outgoing mail.
• Coordinate office supplies, manage insurance records, and organise catering when needed.
• Track and manage employee attendance, holidays, and absences.
• Support onboarding for new staff, maintain accurate attendance records and provide data to Accounts for payroll updates.
• Maintain Health & Safety records, including accident logs and training certifications.
• Manage vehicle mileage logs, book hire vehicles, update insurance and congestion charge accounts, and schedule maintenance.

Required Skills & Qualifications:

• Education: GCSEs or equivalent; further training in administration or HR is advantageous.
• Experience: Prior experience in administration or reception, ideally within manufacturing or construction and knowledge of Health & Safety protocols Experience in fleet management and vehicle administration is also beneficial.
• Technical Skills: Proficient in Microsoft Office and experience with payroll systems.
• Attention to Detail: Meticulous record-keeping, scheduling, and data management.
• Communication: Clear, professional communication skills and able to work collaboratively with various teams.

Please note that at times due to the volume of applications we may not be able to respond to each person individually. If you do not hear from us within 7 days we’re sorry you have not been successful this time. Please do not let this stop you applying for other positions you may be suitable for. Good Luck!1st Choice Staff Recruitment is an equal opportunities employer and acts as both an Employment Agency & Business.