Office Administrator - Chris Hayes Associates : Job Details

Office Administrator

Chris Hayes Associates

Job Location : Wolverhampton, UK

Posted on : 15/11/2024 - Valid Till : 09/12/2024

Job Description :

Office Administrator

Our Client is a small but very entrepreneurial and growing firm of Accountants based outside of Wolverhampton City Centre. Due to this continued growth they need to recruit an energetic and proactive Practice / Office Administrator

The firm aim to provide a competent and efficient service to all of their clients so this a key role within their team. You will report directly into the Practice Manager and will contribute to the business by:

  • Phone Calls and Reception
  • Front of house Inbound Calls
  • Meet and Greet at the offices
  • Prep and maintenance of client meeting rooms
  • Management of Client Relationships and Work Schedules
  • Producing & Maintaining Client Contact Database
  • Producing Client Deadlines Sheet
  • Ensure Client Files are kept up to date and organised for easy reference
  • Obtain Good News Stories for the firm’s newsletters
  • Scheduling Projects for Client Workflow
  • Ensuring your clients workflows are up to date
  • Client Invoicing and Credit Control
  • Practice Development - Work closely with the Practice Manager to:
  • Improve Internal Processes within the Practice
  • Office Management Including

    • i. Process for Storing Work In Progress

    ii. Ensure office is equipped with adequate stationery

    iii. General Tidiness

  • Ensure Client Filing and Information Management is managed appropriately
  • Ensure Job/Project Data maintenance on Internal Systems
  • Client Advisor Support
  • Support with Year End Reminders
  • On-line submissions to HMRC
  • Client Adhoc Correspondence
  • Calls to HMRC for simple enquiries
  • General Client Admin Support and Comms
  • Company Secretarial
  • Monthly Confirmation Statements
  • Basic Company Amendments
  • Maintaining CoSec module for client bank

    • The successful candidate will have had prior office administration exposure. You will have a strong customer service orientation, have excellent organisational and planning and have a positive and determined attitude. You will join a very entrepreneurial firm that really looks after their staff and their training and development. An excellent environment in which to broaden your skills and build a long term career.

    Salary : 25000 - 30000

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