Office Assistant - RGS Recruitment : Job Details

My client is an established and highly respected law firm. Due to growth, they are currently looking to recruit an Office Assistant for their modern new offices in Farnborough. The main purpose of the role is to provide an exceptional administrative support and front of house service to the company.

This role oversees the day-to-day running of the office, provide basic administration support within the team and assist the reception team in providing a first-class client experience.

Duties and responsibilities will include:

• Client Service: Support the reception team by welcoming guests, hosting visitors, and offering refreshments to create a positive client experience.
• Reception Support: Assist on the reception desk, handling incoming calls professionally and efficiently.
• Event Assistance: Help organize seminars and events by setting up meeting rooms, arranging refreshments, welcoming attendees, and handling post-event clean up.
• Stock and Supplies Management: Oversee office supply inventory, ensuring stationery and other items are readily available for staff.
• Office Organization: Keep the office neat and presentable by maintaining printer rooms, organizing recycling, emptying confidential waste bins, and promoting a clear desk policy.
• Mail Management: Sort and distribute incoming mail each morning, and collect, frank, and log outgoing mail and special deliveries in the afternoon.
• Kitchen and Break Area Maintenance: Ensure kitchen and break areas are clean and stocked with necessary supplies throughout the day.
• Supply Ordering: Order essential office supplies, including refreshments and first aid items, to maintain adequate stock levels.
• Administrative Support: Provide general administrative assistance to the Operations Team, such as retrieving archived files and deeds.
• Employee Events: Help coordinate monthly drinks and office events, including ordering supplies and assisting with setup.

The ideal candidate will have good typing and keyboard skills, knowledge of Microsoft office / IT skills, previous client / customer service experience, strong interpersonal skills, good attention to detail and the ability to prioritise your workload. So, if you have these skills and can work independently as well as collaboratively as part of team, and you have a positive attitude and can-do approach we would love to hear from you.

This role is a great opportunity for someone with an interest in office operations who is looking for a change in career direction or is looking to return to work after a period of absence and has the willingness to learn.

Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.