Office Co-ordinator - Robert Half : Job Details

Robert Half is partnering with a high calibre boutique investment management firm, seeking an exceptional Office Coordinator & Executive Assistant to join their team. This role offers an opportunity to work directly with senior leadership in a dynamic, high-performance environment.

About the Role - Reporting directly to the CEO, this role combines high-level executive support with comprehensive office management responsibilities.

Responsibilities

• Provide dedicated support to CEO, CIO, and COO
• Manage complex calendars, travel arrangements, and gatekeeping duties
• Organise and minute board meetings and general meetings
• Handle sensitive correspondence and communications
• Prepare professional documents including presentations, briefing papers, and reports
• Oversee all aspects of office operations and administrative systems
• Manage office budget, expenses, and supplier relationships
• Negotiate and oversee office contracts, including utilities and telecommunications
• Maintain efficient filing systems and data management protocols
• Supervise office supplies and equipment
• Coordinate marketing travel arrangements, including international bookings
• Support organisation of client events and conferences (both virtual and in-person)
• Monitor staff holiday and sickness records
• Oversee employee benefits administration
• Maintain health and safety policy compliance

Qualifications

• Exceptional organisational and time management abilities
• Strong attention to detail and accuracy
• Advanced Microsoft 365 and Google Mail proficiency
• Outstanding written and verbal communication skills
• Ability to work independently and meet tight deadlines
• Professional discretion and confidentiality
• Strong numerical literacy and budgeting capabilities and excellent proofreading skills

• This is a full-time, office-based position (5 days per week)

Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: gb/en/privacy-notice

Security alert: scammers are currently targeting jobseekers. Robert Half do not ask candidates for a fee or request candidates to send applications through instant messaging services such as WhatsApp or Telegram. Learn how to protect yourself by visiting our website: gb/en/how-spot-recruitment-scams-and-protect-yourself