Office Coordinator - Reed : Job Details

Office Coordinator

• Job Type: Temp-Perm 
• Location: Outskirts of Braintree 
• Salary: £14-£17 per hour 
• Working hours: 9am-5pm Monday to Friday - However there can be flexibility for Part time hours. 

We are seeking a proactive and versatile Office Coordinator to act as a central point of coordination for various administrative tasks. This role is integral to ensuring the smooth operation of our office and requires a detail-oriented individual with strong organisational skills and an ability to work autonomously.

Day-to-day of the role:

• Coordinate and track all electricians’ diaries, ensuring all details are accurately captured on a weekly basis.
• Act as a Personal Assistant to the Directors, managing their emails, and ensuring effective communication.
• Create quotations over the phone or in the office while the Director is on the move.
• Process and sign off invoices, manage purchase order reconciliations, and provide invoices and receipts to the Book-keeper electronically for weekly reconciliations.
• Handle incoming calls, transfer to relevant individuals, and take messages.
• Monitor office supplies and place orders when necessary.
• Maintain up-to-date records and files, monitor office expenses and costs.
• Oversee staff vehicles in terms of fuel, insurance, MOT, and Road Tax arrangements.

Required Skills & Qualifications:

• Experience in an administrative or office coordination role is preferred but not essential.
• Basic understanding of Microsoft Excel, Word, and Adobe.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and familiarity with accounting software; knowledge of Xero is advantageous.
• Ability to work independently and as part of a small team.
• Attention to detail and problem-solving skills.
• Experience with social media platforms is not essential but could be advantageous.

If this role is of interest to you, please apply below!