Office Coordinator - Page Personnel Secretarial & Business Support : Job Details

The Office Coordinator will provide a full range of front of house duties and work closely with the Office Manager to ensure the smooth running of the office and provide cover in their absence. The role is a fixed term contract for 15 Months, working full time in our client's Birmingham City Centre Offices.

Client Details

Our client is an industry leading global intellectual property firm based in Birmingham, recruiting for an Office Coordinator to join them on a full time basis for a fixed term contract of 15 Months.

Description

• Answer incoming calls, transferring them quickly and efficiently to the appropriate person, taking accurate messages or transferring to voicemail facility.
• Meet and greet clients and/or colleagues from other offices
• Maintain diary booking service for meeting rooms
• Prepare meeting rooms on a daily basis (reconfiguration of rooms, moving walls, furniture etc., preparing drinks facilities)
• Assist with office inductions; preparing packs and being involved in first day welcome to the office process.
• Assist staff with meeting room / hotel bookings, train journeys, sourcing administration and office materials, managing visitor passes and answering general queries, in conjunction with the Office Manager.
• Open and process incoming post and faxes; scanning documents to appropriate recipient according to work-flow rules
• Prepare daily post and courier items ready for collection.
• Ensure franking machine is maintained and topped up with funds as required
• Liaise with building management on office/maintenance issues; Assisting the Office Manager with contacting contractors to obtain quotes and scheduling repair work
• Maintain stationery and catering supplies and re order as required
• Assist with planned office move to new premises in March 2025.

Undertake additional duties as directed by the Office Manager including providing cover during annual leave

Profile

• Previous experience of working in a professional services environment or as an Office Coordinator is an advantage, but not essential.
• Previous reception role experience
• Good interpersonal and communication skills- both written and verbal
• Methodical with excellent attention to detail
• Excellent organisational skills and can-do attitude
• Good interpersonal and communication skills
• Self-motivated and able to work as part of a team
• Good organisation and prioritisation skills
• Able to demonstrate initiative and be proactive at all times
• Willing to train as a Fire Marshall and first aider

Job Offer

• Salary dependant on experience
• 26 days' annual holiday, plus statutory holidays
• Contributory pension scheme
• Life assurance
• Private medical insurance (after 12 months)
• Permanent health insurance (after 12 months)