Office Coordinator - Huntress : Job Details

As Office Coordinator, you will be the heartbeat of the office, coordinating day-to-day operations and ensuring that every aspect of the workplace environment is functional, welcoming, and efficient. You'll manage office logistics, organise events, oversee visitor and travel coordination, and ensure that every detail is covered. You'll be the go-to person for keeping things running seamlessly - going above and beyond to make sure our employees, clients, and visitors have everything they need.

Job Title: Office Coordinator

Location: Bracknell

Salary: Circa £30,000 per annum

Hours: 8am - 4pm, office-based

Key Responsibilities:

• Ensuring the office runs smoothly, maintaining supplies, managing the office space, and liaising with IT and facilities when needed
• Planning and organising internal events, from team celebrations to charity activities to client-facing meetings; coordinating catering, accommodation, travel, and any special requirements
• Greet and assist visitors, ensuring they feel welcomed and comfortable. Manage conference room scheduling and provide support for client-facing meetings
• Managing staff lunch order requests, ensuring dietary restrictions are accommodated for
• Provide general administrative support as needed, including scheduling, calendar management, and maintaining office files
• Build strong relationships with vendors, suppliers, and service providers
• Support a positive and productive office culture, collaborate with HR and other departments to ensure smooth operations, and assist with any special projects as needed
• Assigned Fire Assembly Coordinator for the business

Skills and Experience:

• Experience in office management or a front of house function
• Exceptional organisational skills and attention to detail
• Strong communication and interpersonal skills to communicate effectively at all levels
• Proactive, resourceful, and able to anticipate needs before they arise.
• A good working knowledge of Microsoft Office and proficient using CRM systems
• A friendly, professional demeanour with a passion for providing excellent service

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.