Office Coordinator - Certain Advantage : Job Details

Job Title: Office Coordinator

Job Overview: We are seeking a highly organised and proactive Office Coordinator to support day-to-day office operations, ensuring smooth execution of tasks and helping meet contractual requirements. The role requires a dynamic individual who can handle various administrative and operational duties while liaising with multiple stakeholders both internally and externally.

Reports To: SDW Office Manager

Key Responsibilities:

• Manage the office inbox and respond to emails in a timely manner.
• Act as the primary point of contact for local community matters and liaise with the leaseholder.
• Serve as the point of contact for site-related issues, concerns, and feedback.
• Coordinate visitor bookings, including subcontractors and partners, ensuring smooth site access.
• Assist in organising VIP visits and planning events.
• Support change management activities between Airbus and the leaseholder.
• Contribute to Airbus's wider initiatives, including sustainability efforts.
• Schedule and manage meetings, including booking rooms, arranging hospitality, and setting up IT equipment.
• Oversee office supplies management, including stationery and printer consumables.
• Manage the disposal of confidential and electronic waste.
• Keep track of IT equipment and company assets.
• Coordinate site communications to ensure clear and timely updates.
• Occasionally support PA duties such as meeting preparation, virtual conferencing setup, minute-taking, action tracking, diary management, expenses, and travel arrangements.
• Serve as the point of contact for Digital, Marketing, Health & Safety, and Environmental teams.

Essential Qualifications and Skills:

• Previous experience in an Office Coordinator or Administrative role.
• Strong written and verbal communication skills.
• Proficiency in office software tools (Microsoft Office, Google Suite).
• Ability to communicate effectively with individuals at all levels and make independent decisions when needed.
• Highly organised, with the ability to prioritise and handle multiple tasks efficiently.
• Proactive, confident, and able to work independently.

If you're a motivated and efficient individual looking to make an impact in a dynamic office environment, we would love to hear from you.