Office Manager / Executive Assistant - Hays Specialist Recruitment Limited : Job Details

Your new companyA market-leading Bath-based business are looking to appoint an Executive Assistant. The purpose of this role is to support the Directors and Executive team, provide Project Management resource and manage and co-ordinate office, HR and administrative activities across the business.

Your new roleReporting to the Finance Director you will be responsible for:Key Areas of Responsibility:* To provide general administration, co-ordination and diary support for the Directors and the Executive Team. * The management of confidential matters and ad hoc projects on behalf of the Directors. * To provide project management governance and support to the business. * HR and administration for new staff and those leaving. * The management and control of office equipment including laptops, mobile phones, etc. * To manage third party contracts (eg. software licences, supplier contracts, property leases, etc). * To co-ordinate company events. * To manage all day to day office matters. Specific responsibilities: * Directors and Executive team o Diary management and liaison o Support preparation of Board Packs and circulation o Central storing of weekly Exec reports o Maintaining an archive of meeting minutes and reports o Management ad hoc requests * Project Management Governance and Support o Provide Project Management governance and support to the Directors and Exec to deliver confidential projects and ad hoc tasks as required o Support the Head of Operations (and others where necessary) in delivering key projects to the business o Support the choice of, and commission and integration of a new HR Management System o Maintain and update file structures in SharePoint * HR responsibilities o Managing joiners and leavers o Preparing contracts of employment and arranging inductions o Ensuring that the correct equipment is available and set up o Maintaining HR records including sickness/absence/holidays and contracts o Monitoring Glassdoor on a monthly basis and notifying the Executive team of any changes * Management and control of office equipment o Ordering new laptops, mobile phones, etc. o Arranging for laptops to be configured appropriately for new users o Managing returned equipment and re-allocating as necessary* Managing third party contracts (eg. software licences, supplier contracts, property leases, etc). o Proactively monitoring renewals and price increases o Considering alternative suppliers * Co-ordinating company events o Half-yearly team meetings, work and social events. * Day to day office matters o Liaising with the companies' landlord o Managing office supplies What you'll need to succeedThe successful candidate will have experience in a similar role. Additionally, candidates will have:

• Good working knowledge of Microsoft Office (Word/Excel and Outlook)
• Time Management stills
• Excellent organisation skills and project management skills
• Attention to detail

What you'll get in return

• Generous Holiday Allowance (25 days plus bank holiday and 1 day birthday)
• Health Scheme
• Cycle to Work Scheme
• Pension Scheme (NEST)
• Central location - close to all public transport / car parks
• Hybrid working (2-3 days per week in the office)

What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. INDHAF

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