Office Manager - Reed : Job Details

REED are exclusively recruiting for an Office/ Accounts Manager for an expanding Legal Firm based in Ringwood. Our client is a reputable legal firm specializing in Family Law etc. They are committed to providing exceptional legal services to our clients and maintaining a professional and supportive work environment for their team.

This is a varied role, working within a team of five and supporting the Director.

Office / Accounts Manager

Salary – £26k -  £30,000 (depending on experience)  

Full Time / Part Time

Office Based in Ringwood

Job Summary: Our client is seeking a highly organised and detail-oriented Accounts / Office Manager to join their team. The ideal candidate will be responsible for managing the firm’s financial operations and ensuring the smooth running of the office. This role requires a proactive individual with excellent communication skills and a strong background in accounting and office management.

Key Responsibilities:

• Financial Management:
  • Oversee all financial transactions, including accounts payable and receivable, payroll, and bank reconciliations.
  • Prepare and manage budgets, financial reports, and forecasts.
  • Ensure compliance with financial regulations and legal requirements.
  • Liaise with external auditors and manage the annual audit process.
• Office Management:
  • Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Supervise administrative staff and provide training and support as needed.
  • Manage office supplies inventory and place orders as necessary.
  • Coordinate maintenance and repairs of office equipment and facilities.
• Client Relations:
  • Handle client inquiries and provide exceptional customer service.
  • Assist in the preparation of client billing and manage collections.
  • Maintain client confidentiality and ensure all records are securely stored.
• Human Resources:
  • Assist with recruitment, onboarding, and training of new employees.
  • Manage employee records and ensure compliance with HR policies and procedures.
  • Coordinate staff meetings and company events.

Qualifications:

• Minimum of 5 years of experience in accounting and office management, preferably in a legal or professional services environment.
• Proficiency in accounting software (e.g., QuickBooks, Xero) and MS Office Suite.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal skills.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• A supportive and collaborative work environment.