Office Manager - BRIGHT SIDE RECRUITMENT LTD : Job Details

Bright Side Recruitment Ltd is delighted to be assisting a highly respected and expanding construction company in their search for an efficient and pro-active Office Manager.

Possible Immediate start!

Working with, and reporting directly to the Director, the successful candidate will be responsible for managing the day-to-day operations of the office, ensuring a smooth workflow, and supporting the administrative needs of the business / construction team.

The role is office based (in Beckenham, BR3), and will require very occasional visits to London. The working hours are 8.30am to 5pm Monday to Friday (with some flexibility allowed). A hybrid working pattern can be arranged following successful completion of a 3-month probation period.

The Office Manager role demands strong organisational, and communication skills, attention to detail, and the ability to handle multiple responsibilities.

Key Responsibilities

Office Administration

• Oversee the general management of the office environment
• Coordinate with suppliers, and sub-contracted partners regarding materials, costs, and lead times
• Manage incoming and outgoing correspondence (mail, couriers, emails)
• Ensure the office is organized and all filing (both digital and physical) is up to date
• Manage the office calendar in respect of resource and project scheduling, customer meetings, appointments, and events
• Assist with document preparation, reports, and presentations as needed

Project Support

• Support the Director and construction team with project documentation, including contracts, permits, professional accreditations, and change orders
• Coordinate with subcontractors, clients, and suppliers for project documentation and payments
• Maintain and organise project files, including blueprints, drawings, and specifications
• Assist in preparing project reports, tracking project progress, and handling project-related inquiries

Financial Management

• Assist with payroll processing, timekeeping, and tracking hours worked for site staff
• Process invoices, purchase orders, and expense reports
• Track project costs, budgets, and assist in financial reporting for the project
• Maintain employee and sub-contractor records
• Coordinate with external HR consultants for compliance and legal matters

Compliance & Safety

• Ensure that all office and project documentation comply with construction industry standards and regulations
• Assist in maintaining OSHA (Occupational Safety and Health Administration) logs and construction site safety documentation
• Ensure all certificates, permits, and licenses are up to date

What’s required?

• 3+ years of experience in office management, gained from within a Construction related industry

Skills:

• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with construction management software (e.g., Procore, Sage, or similar) is a plus
• Familiarity with financial processes, invoicing, and budgeting
• Knowledge of construction compliance regulations and safety standards is beneficial

Personal Attributes:

• Attention to detail and accuracy in work
• Ability to work independently and as part of a team
• Strong problem-solving skills
• High level of integrity and confidentiality

If you are seeking an exciting opportunity, and this role sounds like a perfect fit for you, please hit the apply button today! Alternatively, please contact Bright Side Recruitment Ltd for more details as we are acting as a recruitment agency in respect of this opportunity.