Job Location : London, UK
Office Manager
Location: London, NW6
Salary: £35K-£40K
Hours: Full time
Our client seeking a highly organised and detail-oriented individual to join our team as a Office Manager based out of their UK office. In this role, you will play a crucial part in supporting our UK, EU & USA functions from a People angle while also ensuring smooth operations for the UK entity across multiple business units (i.e. VAT Reclaim, Wtax, VAT Compliance) from an Office Management standpoint.
You will be responsible for partnering with the Head of People in driving HR efficiencies and practices as well as event roll out in the UK, USA and European regions. The ideal candidate is organized, can manage multiple responsibilities, adhere to deadlines, and drive the right cultural behaviours.
Responsibilities - Office Management
Oversee the general office operation including maintenance of office suppliers and equipment.
Support onboarding of new starters to ensure a smooth induction process e.g., internal access cards, office equipment etc.
Oversee the sourcing, ordering and purchasing of supplies and general items for the office including (butnot limited to) stationery and kitchen consumables, in line with allocated budget.
Formulation and management of an office budget
Assist with any catering requirements for Management meetings.
General maintenance and upkeep of office perks i.e. replenishing coffee and water stations, managing chill areas etc.
Co-ordinating travel and accommodation for staff from international offices
Negotiate corporate rates with hotels in London, and manage the partnership on an ongoing basis
General admin including general scanning, printing and filing
Undertake any other projects/tasks as reasonably required to facilitate a smooth operation
Support the planning and execution of office events and meetings
Responsibilites - People Function
Support the Head of People with Recruitment related practices; interview scheduling, documentation preparation and any other administrative related tasks.
Support the administrative relocation process relating to visa requirements, for all relocators immigrating to the UK. Propose a cultural integration plan for all relocators to ease the transition process.
Assist in managing HR processes such as employee onboarding, employee records maintenance and employee offboarding.
Maintain accurate employee data in the Human Resources Information System and generate ad hoc reports for the Head of People in relation to employee head count, new joiners, exiting staff and exit interview feedback.
Partner with The Head of HR, in-house labour advisor and business leaders to support, develop and implement HR policies and procedures where needed.
Assist with collating, drafting, and distributing internal HR, and Cultural communications and announcements on internal communications platform
Respond to employee queries related to employment matters, HR policies, procedures and practices timeously.
Assist in organizing employee engagement activities in the office e.g., monthly Happy Hour events, yearend events, teams builds etc.
Preparing and tracking a budget for all People, Training and Office Management related initiatives
Junior level consulting with employees across the employee life cycle
Collaborate with subject matter experts and department managers to identify training gaps and partner with HR and Learning and Development teams to develop solutions that ensure value add.
Coordinate logistics for training programs including scheduling, venue booking and equipment set up
Maintain training records and training systems, ensure documentation and records are up to date and mandatory trainings have been completed.
The perfect candidate will:
Have strong problem-solving skills and be driven by their own initiative
Have the ability to maintain data accuracy and integrity
Be an excellent multi-tasker able to manage multiple priorities and work under deadlines
Demonstrate a strong inclination towards people, and ability to communicate and collaborate with employees and stakeholders across various geographies
Lead with the ability to ensure highest standards of confidentiality
Be proactive and show an ability to work in an unstructured environment
Have excellent MS Office Applications such as Excel, Word and PowerPoint
Salary : 35000 - 40000
Apply Now!