Office Manager - Reed : Job Details

Office Manager

I am recruiting for an exciting opportunity to work within the construction industry. The purpose of this role is to ensure the smooth day to day operation of the office by providing support to the Managing Director and staff.

Please keep reading if this role might be of interest to you.

Day-to-day of the role:

• Ensure the efficient day-to-day operation of the office, including managing office systems, data management, and filing.
• Screen telephone calls, handle enquiries and requests, and manage the office diary.
• Deal with correspondence, complaints, and queries effectively.
• Conduct background research as directed by Directors and present findings.
• Take minutes at meetings and liaise with clients, suppliers, and staff.
• Arrange travel, accommodations, and visas, making recommendations as needed.
• Maintain office cleanliness and preparation for meetings.
• Support HR with administrative tasks and manage staff logging in the HR system.
• Liaise with the landlord for any office-related issues and manage the cleaning company to ensure regular and effective cleaning.
• Manage Health & Safety and fire regulations within the office.
• Organise company events and conferences and carry out specific projects and research.

Required Skills & Qualifications:

• Experience in the construction industry or similar sectors is ideal.
• Proficiency in Microsoft Office products, including Excel and PowerPoint.
• Highly organised with a proactive approach and the ability to maintain discretion and confidentiality.
• Excellent planning skills and the ability to remain calm and professional.
• Confidence in addressing non-conformances with staff and managers.
• Awareness of surroundings for continuous improvement and flexibility within the role.

Benefits:

• Competitive salary package.
• Free parking on site
• Opportunities for professional development and training.
• Supportive and dynamic work environment.

Please apply for this role if it is of interest to you.