Office Manager - It's a People Business : Job Details

Are you an experienced Office Manager with exceptional communication, project management and human resources skills? Are you looking to take on a more pivotal role? Look no further, as HBE Services may have the perfect opportunity for you...

My client, HBE Services Ltd, specialises in architectural and structural steelwork, providing clients with bespoke designs, installations, and custom fabrications across residential and commercial projects.

Opportunity:

HBE Services Ltd seek a driven, and self-motivated Office Manager to oversee day-to-day administrative tasks from their site in Leighton Buzzard. Reporting directly to the business owner, this role is due to start ASAP. This is a full time role with office hours as 9am to 5pm, Monday to Friday and is solely office based.

As Office Manager you will ensure efficient daily operations and administrative support for HBE Services. Responsibilities include but are not limited to, coordinating office activities, managing client communications, supporting project logistics, and aiding the team to maintain HBE’s dedication to quality and customer satisfaction.

Key Responsibilities and Duties:

• Oversee daily office operations and administration.
• Coordinate project timelines, client communications, and supplier relations.
• Manage the HR function, including overseeing recruitment processes, onboarding, staff training, and implementing HR policies to support the organisation's growth and compliance.
• Manage office supplies, equipment maintenance, and facility needs.
• Handle invoicing, financial record-keeping, and basic budgeting.
• Assist in implementing and upholding health and safety protocols.

This is not an exhaustive list and you must be flexible in your approach to carrying out your duties which may change from time to time to reflect business needs or for the company’s continuous improvement.

About You:

• Organisation and Time Management: Essential for juggling multiple tasks and ensuring smooth office operations.
• Strong Communication Skills: Clear, professional interaction with clients, suppliers, and staff is key.
• People-Focused Leadership: A strong understanding of the importance of employee well-being, fostering a positive workplace culture, and managing HR functions to support team growth.
• Adaptability and Problem-Solving: Ability to navigate challenges and unexpected issues calmly.
• Financial Acumen: Familiarity with invoicing, budgeting, and maintaining financial records.
• Proactive Approach: Anticipating needs and streamlining office processes.
• Attention to Detail: Ensuring precision in compliance and administrative duties.

Qualifications:

• Proven experience in office management, document management & planning and administration.
• Demonstrated success in managing HR functions, including recruitment, onboarding, and employee development.
• Strong organisational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office; experience with ERP systems is beneficial.
• Familiarity with the construction or steelwork industry is beneficial but not mandatory.

This is an excellent opportunity for someone experienced in a fast-paced team who is seeking to take on a pivotal role in the daily operations of a business.

Benefits:

• £35,000 to £40,000 per annum (dependant on experience)
• 20 days holiday per annum plus bank holidays
• Statutory pension scheme

Apply now for the chance to be part of an exciting journey where your contributions will make a significant impact.