Office Manager - BMA RECRUITMENT LTD : Job Details

Role: Office Manager

Salary: £30,000 - £35,000

Location: Birmingham

Sector: Legal

Office Manager role and duties.

Our client are a reputable law firm based outside the city centre looking for a offic emanager to carry out a mixed role. The role will be suitable for a candidate that is open to have a varied role which covers all Reception, admin, accounts and front of house duties.

Duties

Front of House:

• Greeting clients, answering phone etc
• Ensuring the smooth functioning of the office and resolving any problems that crop up etc
• Maintaining office supplies
• Dealing with post

Admin:

• Issuing formal employment contracts
• Assisting with the annual PI renewal
• Dealing with SRA renewals and information requests
• Keeping holiday register up to date
• Opening and closing matters on LEAP + raising bills etc
• Check pricing on stationary and place orders when required

• Filing CS01’s
• Dealing with company incorporations
• Responding to enquiries
• Forwarding post by Email + forward on to those wanting the originals (if they have a petty cash system in place for this, keeping a record, requesting top-ups as needed, invoicing)
• Advising potential new clients on our RegOffice and CoSec Services
• Raising invoices

Marketing:

• Posting LinkedIn updates
• Updating website, eg new personnel, blogs, changes to content
• CRM, eg compiling client and prospects lists

Finance:

• Assisting Financial Controller with reconciling Client & Office Accounts
• Making payments online through HSBC + reporting incoming funds to Client A/c to fee earners
• Updating monthly debtor list
• Chasing invoices
• Inputting expenses through Xero
• Download Land Registry Statements
• Download Companies House Statements
• Petty cash, noting payment on excel sheet, updating Xero for the payments, excel sheet at the end of each month to reconcile

AML and Onboarding:

• Working with our AML officer to ensure our processes are up to date and SRA compliant
• checking ID through Creditsafe

Person Specification:

• Proven experience in an administrative support role

• Excellent organisational skills
• Good attention to detail
• Good communication skills (verbal & written)
• Self-motivated and professional
• Proactive, can-do attitude, and able to work with minimal supervision
• Team player
• Good, helpful telephone manner
• Confidential and trustworthy
• Diplomatic
• Good Microsoft Office skills and preferably Word and Excel