Office Manager - Reed : Job Details

My client are seeking a highly organised and dynamic Office Manager to join their team at a leading construction company. This role is crucial for ensuring smooth operations across various departments, from site setups to HR compliance. The ideal candidate will be a central figure in managing both day-to-day office tasks and broader administrative responsibilities.

• Assist in the site setup and pre-construction process.
• Manage social media accounts and assist with content creation.
• Maintain the company website and update brochures.
• Compile Operation & Maintenance (O&M) folders, subcontractor warranties, and as-built drawings.
• Oversee subcontractor software and manage company site printing and office supplies.
• Assist in preparing Pre-Qualification Questionnaires and manage client and stakeholder reviews post-project completion.
• Coordinate End of Service (EOS) gatherings and lead the EOS system throughout the business.
• Act as the company social secretary and team-building manager, planning engaging team events.
• General office management including managing multiple internal custom-built software systems.
• Handle HR and legal compliance tasks such as preparing employee contracts, updating HR policies, managing holiday rosters, ensuring GDPR compliance, handling appraisals, and maintaining employee records.
• Manage all company insurances and the company fleet, including associated accounts like parking and congestion charges.
• Oversee utilities, cleaners, and rent management, as well as the management of the rental portfolio.
• Provide assistance with PA duties to the Director and cover for colleagues during holidays or absences.

• Proven experience in office management, preferably within a construction or similar industry.
• Strong organisational and leadership skills.
• Excellent communication and interpersonal abilities.
• Proficiency in managing social media platforms and content creation.
• Familiarity with HR practices and legal compliance requirements.
• Ability to manage multiple tasks and software systems efficiently.
• A proactive approach to problem-solving and decision-making.

• Competitive salary and benefits package.
• Opportunities for professional development and growth within the company.
• Dynamic and supportive work environment.
• Participation in team-building and company events.