Office Manager/PA - Reed : Job Details

My client is looking for an Office Manager/PA to join their small team and play a crucial role in managing the day-to-day administrative functions of their well-established Electrical Contractors business. This role offers a dynamic work environment where you will provide essential support and customer service.

• Monitor multiple email inboxes, flag important emails and manage communications.
• Handle all incoming calls, book jobs and manage reactive call outs.
• Manage small customer accounts and order materials, ensuring cost-effectiveness.
• Generate Operation & Maintenance manuals from templates and issue them to clients upon completion of works.
• Manage financial tasks including allocating bills on Xero, reconciling payments, processing wage and supplier payments.
• Chase CIS Statements and invoices.
• Prepare and send simple quotations and invoices.
• Prepare Risk Assessment Method Statements (RAMS) from templates for client approval prior to works commencing.
• Maintain up-to-date records in ServiceM8, manage workwear and stationery orders and ensure general office standards.
• Manage fleet operations including repairs, services, MOTs and lease end dates.
• Organise key contracts within the business such as Insurance, Utility Contracts and Telecoms.
• Track PAYE Holiday & Sick Leave and arrange parking/accommodation as required.
• Actively participate in developing better working practices to enhance efficiency.

• Proficient IT skills with a strong grasp of Microsoft Office, especially Excel, Outlook and Word.
• Experience with Xero accounting software.
• Highly organised and efficient with the ability to manage multiple tasks simultaneously.
• Capable of working under pressure and meeting deadlines.
• Experience in working with senior-level staff.
• Quick thinker and self-motivated with a proactive approach.

• Casual dress code.
• Company events.
• Company pension scheme.
• Employee discount.
• Free and on-site parking.