Operations Administrator - Tulip Recruitment : Job Details

Are you an experienced Administrator looking to join a small, friendly team? if so, our client is seeking a competent individual to provide admin support to the team to ensure the smooth running of daily operations. The ideal candidate will play a crucial role in coordinating various administrative tasks to ensure efficiency within the organisation.

This is a full time office based role.

Responsibilities

• Produce customer invoices upon receipt of technicians job cards
• Ensure relevance and accuracy of information and inclusion of customer purchase orders numbers
• Process and issue technician service reports and statutory inspection documentation
• Provide dedicated administrative support to all areas of the business, process job cards to invoice
• Liaise with customers to obtain PO numbers
• Regular communication with Field Technicians to ensure all costs are captured on final invoice
• Ensuring customer enquiries are dealt with in a timely manner of passed over to relevant manager
• Create and maintain equipment records for both customer owned and internal units
• Liaise with subcontractors
• Administrative support to Operations Manager and Commercial Manager
• Assisting with sales quotations
• Raising new asset purchase orders
• Support with the initial set up of rental units
• Monitoring Tax and MOT requirements for company vehicles
• Improve and review administrative processes
• Adhoc office duties including receiving calls from the main office phone, taking deliveries, posts etc

Requirements

- Proven experience in an administrative or operational role- Strong organisational skills with the ability to multi-task- Excellent communication and interpersonal abilities- Proficient in MS Office applications- Attention to detail and problem-solving skills- Numerate