Operations Administrator - P & S Personnel : Job Details

P+S Personnel are pleased to be working on behalf of our clients, who are currently recruiting anOperationsAdministrator to join their team based in Great Yarmouth on a full time, permanent basis.

Main Responsibilities:

• Administration:
• Raise purchase orders and maintain office & yard supplies.
• Monitor & liaise with contractors on and off site.
• Maintain credit card and petty cash transactions + new customer credit checks.
• Maintain training records and book courses where necessary.
• Maintain absence & HR records; help with recruitment.
• Maintain centralised information, e.g. contact lists, out-of-office messages.
• Monitor shared email inbox - allocating tasks where necessary.
• Act as Company H & S contact.
• Maintain hard & soft copy filing systems - archiving when necessary.
• Maintain crib sheet & induction folders.
• Using Access, maintain records for Customers, Fleet, Training.
• Keep all legislative requirements up to date: insurance & policies for example.
• Support colleagues with travel arrangements, meetings and mail-merges.
• Provide cover for absence for operational and financial colleagues (training will be given).
• Operations:
• Book transport.
• Generate forms.
• Generate contracts.
• Run the weekly day-rate report.
• Run the Morning-brief report.
• Annual Projects:
• Support the directors with annual reviews/updates such as:
• Achilles.
• ISO.
• Modern Slavery.
• Policy handbook.

Person Specification:

• Strong Microsoft Office skills, including Word, Excel and Access.
• Flexible and adaptable to changing priorities.
• Strong written and verbal skills.
• High level of attention to detail in all tasks.
• Ability to work on own initiative as well as part of a team.
• A commitment to continuous improvement of systems.
• Experience with routine accounting tasks (petty cash, credit card reconciliation, new customer credit).
• Passionate about administration (desired).

If this is a role you are interested in, please apply online ensuring your CV is up to date.