Operations and Logistics Administrator - Reed : Job Details

• Location: Erith, Kent, DA18
• Job Type: Full-time
• Salary: Competitive

My client is a Professional services business seeking an Operations and Logistics Administrator to support our dynamic team in the day-to-day delivery of work. This role is crucial for ensuring the smooth operation of our business by performing a variety of multifaceted tasks. The successful candidate will bridge the gap between front office and back office, providing efficient and comprehensive administrative services.

• Office Management:
  • Manage business and fleet insurance, service, MOT, and maintenance of fleet vehicles.
  • Monitor and negotiate costs of utilities, manage company mobile and office phones.
  • Oversee premises maintenance, repairs, and management including compliance with Health & Safety and Fire regulations.
  • Establish procedures to support efficient office operations, manage fixed assets, and handle uniforms and asset management.
• Operational Administration:
  • Support the Operations Director with training arrangements for engineers, including updating training matrices and obtaining necessary certificates.
  • Handle customer queries and process orders, ensuring efficient problem resolution and customer satisfaction.
  • Manage asset disposal reports and liaise with partners and internal teams on asset disposal jobs.
• Operations & Logistics:
  • Liaise with suppliers and arrange shipments, supporting project managers and service delivery management.
  • Monitor supplier rebates and arrange travel and accommodations for overseas projects.
  • Provide quotations for shop orders and materials.
• Support to Executives:
  • Analyse costs involved in delivering services or products, support timesheets on jobs, and evaluate projects.
  • Participate in and transcribe minutes for monthly directors and sales meetings.
  • Manage executive appointments, travel arrangements, and maintain effective communication with key partners and stakeholders.

• Proven experience in a similar administrative role, ideally within an operations or logistics environment.
• Goal-focused with excellent organisational skills, able to plan, prioritise, and deliver within agreed timelines.
• Proficient in Microsoft Office 365 (Teams, Outlook, Word, Excel) and logistics software.
• Strong communication and interpersonal skills, capable of effectively interacting with various stakeholders.
• Detail-oriented with strong analytical and problem-solving skills.
• A team player with a can-do attitude, willing to learn and develop within the role.

• Competitive salary package.
• Supportive and dynamic work environment.

To apply for the Operations and Logistics Administrator position, please submit your CV detailing your relevant experience.