Operations Assistant - Reed : Job Details

Location: West London

Sector: Offshore & Marine Industry

Position: Operations Assistant

Salary: £35k - £40k

Job Description:

We are seeking a highly organised and proactive Operations Assistant to join our dynamic team. The ideal candidate will be responsible for a variety of administrative and operational tasks, ensuring smooth and efficient operations.

Key responsibilities include:

• Creating new projects, quotes, invoices, purchase orders, and adding client and supplier records in the CRM system.
• Preparing and sending out quotations for clients as directed.
• Issuing and chasing sales invoices.
• Communicating with manning agents and freelancers for required manpower and hiring as needed.
• Arranging international and domestic travel, hotels, visas, and issuing guarantee and visa invitation letters.
• Liaising with port agents regarding the transfer of personnel and goods to/from vessels/rigs.
• Liaising with suppliers for the purchase/rent of equipment, tools, and consumables for projects.
• Issuing purchase orders, organizing shipping, and preparing commercial invoices/packing lists and other required shipping documentation.
• Keeping track of several overseas engineering and consultancy projects simultaneously.
• Filing project records to comply with ISO 9001, 14001, 29001, and 45001 standards.
• Monitoring costs and ensuring all expenses are within budget.
• Checking personnel certificates and training records to ensure valid certifications, in coordination with the Technical Director.
• Maintaining office and stationary supplies.
• Keeping track of petty cash expenses.
• Checking personnel expenses.
• Filling in various questionnaires as required.

Requirements:

• Degree holder (preferred but not necessary).
• Offshore & Marine Industry Experience Highly adventageous
• Minimum of 2 years of experience in administrative, operations, or logistics roles, preferably in marine, offshore, marine oil and gas, construction, or a similar background.
• Strong multitasking and organisational skills.
• Excellent communication skills in English.
• Team player with good time management skills.

Benefits:

• Health Care Plan (Medical, Dental & Vision)
• Pension
• Training & Development opportunities

If you are a motivated individual with a passion for operations and logistics, we would love to hear from you.

Apply TODAY!!!