Operations Manager - Reed : Job Details

Office Operations Manager

Are you looking to join an award-winning law firm, as an Office Operations Manager? This role is crucial in supporting the Head of Office Operations and Office Managers across multiple locations, ensuring efficient management and smooth operation of office services.

Benefits:

• Hybrid working
• 25 days holiday (of which 3.5 are taken during the Christmas period), plus Birthday holiday, plus Bank Holidays.
• Life Assurance.
• Private Healthcare.
• Employee Assistance Programme.
• Sodexo Discounts.
• Pension Scheme.
• Interest-free season ticket loans.
• Cycle to work scheme.
• Discounts on Legal work.

Day-to-day of the role:

• Provide support to the Head of Office Operations and Office Managers in managing office operations.
• Assist in implementing procedures related to premises and Office Services function including M&E requirements, Health & Safety policies, office admin tasks, and maintenance works.
• Support premises projects including moves and refurbishments.
• Manage the diaries of Float Office Service Assistants.
• Provide first-line support for Office Managers on any issues.
• Assist in implementing and regularly monitoring administrative processes in the Office Services function, including occasional support to the Office Services team for tasks like post handling and printing.
• Support the implementation of the firm’s Health & Safety policies and procedures, maintaining Health & Safety accreditations.
• Collaborate with contractors, agents, landlords, and trusted advisors to ensure the firm’s premises are safe, secure, and well maintained.
• Track and support DSE assessments/requirements across the firm.
• Assist with the collation of information relating to the premises and Office Services for accreditations, tenders, and environmental reporting.
• Assist with projects including mergers, premises moves, and fit-outs.
• Manage the firm’s Business Continuity & Information Security procedures and policies.
• Serve as one of the emergency out-of-hours contacts for the building.

Required Skills & Qualifications:

• Previous premises administration or office services experience preferred.
• Excellent communication skills and ability to work as part of a team.
• Flexible approach to work, including hours worked.
• Competent in using Microsoft Office including Word, Excel, and Outlook.
• Good reporting skills with the ability to present information clearly and accurately, demonstrating attention to detail.

Please apply now if you are interested!