Pa - Reed : Job Details

• Are you an experienced minute taker with experience in the Charity sector?

Our client is a well established humanitarian agency based in 50 countries, helping over 28 million of the worlds poorest people annually and they are looking for an experience, temporary minute taking PA for 2 - 4 weeks. 

Providing administrative and secretarial support to the Executive Director, the Senior Management Team and the UK Board of Trustees to ensure effective management and governance of the charity. 

Main Duties:

• In conjunction with the Executive Director, coordinate meetings for the Board, Audit and Finance Committee, Fundraising Committee, and Governance and Nomination Committee.
• Take responsibility for Trustee communications including the preparation, editing and dispatch of Board Papers, production of meeting minutes and recording action points.  Produce and maintain rolling agendas.
• Track and update actions on governance issues for both Boards, ie signing of documents and declarations, producing letters of appointment, preparing Board papers on Trustee Issues and keeping the website updated.
• Control of Trustee information regarding GDPR and compliance standards
• Responsible for personal data collection and support for recruitment and induction process for new Trustees

Support to SMT and ELT

• Co-ordinate SMT meetings; produce and update rolling agenda, prepare monthly agendas, circulate papers, coordinate presentations and maintain action logs.
• Ensure the availability of clear and accurate minutes of Board, SMT, ELT and other meetings where relevant. 
• Monitor and remind ED and SMT of key moments, deadlines and important tasks.
• Assist with collating information, editing and preparation of papers and presentations.
• Organise UK and international travel arrangements for SMT and board members on request.
• Provide diary management for the Executive Director as required.
• Prepare expense claims for Trustees.

Executive Support for the Organisation

• In consultation with the ELT, coordinate the timetable and logistics for all staff briefings.
• Collate and analyse data relate to the carbon reduction action plan, data gathering and analysis.
• On an ad hoc basis, support SMT members in organising events and consultancies.
• On an ad hoc basis, support cross-organisational projects led by SMT members including documentation, planning and organising.
• Support the Compliance Officer with approved and final policies and other documents.
• Management London Info e-mail inbox.

ESSENTIAL

• Excellent organisation, administrative and time management skills with the ability to independently prioritise and plan a busy workload.
• Excellent interpersonal skills and the ability to communicate with a wide range of people and build strong internal and external working relationships
• Excellent written English and the ability to produce accurate work to a high standard and pay attention to detail.
• Demonstrated understanding of the importance of maintaining confidentiality at all times
• High level of proficiency and confidence in MS applications including Teams, Word, PowerPoint and Outlook

DESIRABLE

• Previous experience in a similar role in the Charity Sector.
• Demonstrated interest in international development and humanitarian response.

If you're available immediately and can commit for 2 - 4 weeks then please apply below and I will give you a call to discuss in more detail.