PA - Prize Placements : Job Details

An exciting opportunity has arisen to join my client as a PA & Team Secretary, providing support to the CEO & SLT

Key Responsibilities

• To provide secretarial support including diary co-ordination, prioritisation of workload, appointments and drafting and formatting reports and correspondence as requested.
• Organising and facilitating senior team meetings, including issuing invitations, preparation and distribution of agendas and associated paperwork.
• Taking minutes at meetings
• To be a point of contact for all internal and external enquiries to the Senior Leadership Team
• To produce high standard professional documents, reports, correspondence and presentations,
• including drafting, proof reading and checking documents
• Coordinate and execute the annual staff conferences.
• Arranging and booking travel and accommodation
• To undertake all project work that the Senior Leadership Team may delegate.
• Send out routine correspondence as requested.
• Ensure policies and procedures are regularly updated with the correct approval in place
• Ensure the accurate saving of all key contracts in both physical and electronic versions.
• Oversee the organisations archiving process including providing advice about the process of archiving and act as the liaison for off-site storage facilities.
• To open and close the office and cover reception on all days the office is open. Ensure suitable contingency arrangements are in place in the case of leave or sickness.
• To cover the switchboard when required always ensuring high levels of customer service.
• To oversee the maintenance and security of all office machinery
• Making necessary purchases to ensure the office has necessary supplies to operate smoothly.
• To undertake health and safety checks of the building on a regular basis, organise fire drills and report any maintenance issues to the property and maintenance department.

If this sounds like the role for you, please apply now!

Prize Placements is acting as an employment business for temporary positions and an employment agency for permanent positions.

We regret that we are unable to respond to all applications. If you have not heard from us within 7 days please consider that on this occasion your CV has not been selected for our client.