PA / Secretary - Professional Services - Law Support : Job Details

Job OverviewWe are seeking an experienced Secretary / Personal Assistant to provide first class PA support to a team within a large national Chartered Accountancy firm. For this position we are seeking someone who has worked within professional services before.

PA Responsibilities include:

• Complex diary management for Partners, arranging meetings and video conference calls, booking meeting rooms and refreshments etc.
• Booking travel, organising trip itineraries and logistics. Completing expense claims
• Dealing with emails.
• Liaising with clients and others in a professional and polite manner, following up on any agreed actions
• Taking a proactive approach to building relationships with clients and their assistants in a professional manner.
• Assisting the team with the compliance process (you will be trained up on this.)
• Providing support with the billing process, including raising bills and running reports.
• Preparing and formatting documents, to include Letters of Engagement, reports, client accounts and various other correspondence.
• Producing PowerPoint presentations.
• Proof-reading documents.
• Carrying out PDF manipulation.
• Working with the Marketing Team when required, to help produce tenders documents and pitch material.

Required Skills and Experience

• Excellent organisational, time management and attention to detail skills.
• Good communication skills and able to manage expectations.
• Able to work pro-actively and on own initiative.
• Able to work flexibly around peak periods.
• Ability to adapt working styles to individuals’ ways of working.
• Maintain high levels of confidentiality and discretion at all times.
• High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint.
• Previous experience of arranging client events.
• Previous experience of working within a busy corporate environment.

Excellent salary and comprehensive benefits package available. Plus hybrid working and a 35 hour working week