PA - THE HEAD OF WORKSPACE LEASING & INNOVATION AND LIFE SCIENCE - Grafton Recruitment : Job Details

This is an exciting role as a PA working for a FTSE 100 business with a strong balance sheet - but with just 600 employees our client provides an environment where your opinions count and bright ideas are encouraged - and in a recent engagement survey 93% of employees stated they were proud to work for our client!

Working amongst a diverse, passionate team of experts working on some of the most ambitious, innovative and sustainable property projects in the country where you will be providing support to a Project Director and the Head of a key department and their team.

The role is a rewarding and busy one so requires a person that can operate well under pressure, is efficient and confident with a can-do attitude.

WHAT YOU'LL DO

• Diary management - setting up meetings/teams' video conference calls and booking meeting rooms and catering as required
• Managing marketing suite diaries.
• Proactively moving meetings around to make way for more time sensitive meetings or viewings at short notice.
• Preparing and amending presentations and other documents to tight deadlines.
• Organisation of internal and external events.
• Build, develop and manage relationships with all internal and external parties. First point of contact for external stakeholders
• Arranging site tours / viewings at various locations (liaising with site teams to arrange access and PPE).
• Deal management - coordination with Secretariat and Lawyers to ensure deals and leases are logged, signed, and sent back within the correct timescale.
• Travel arrangements - organising domestic flights, train tickets, hotels, and taxis.
• General administration - processing expense claims
• Close liaison with other PAs and Direct Reports to ensure priorities are communicated and any outstanding matters are followed up promptly.
• Short-term cover for other PA's when needed

ABOUT YOU

• Experience working in a similar PA role at a FTSE 100 company and within a fast-paced professional department.
• Experience working with multiple senior stakeholders and managing multiple diaries
• Flexibility - must be able to deal with different levels of workload.
• A collaborative and strong team player.
• A professional attitude and ability to demonstrate great initiative.
• Excellent written and oral communication skills.
• Excellent organisation skills.
• Proficient knowledge of MS Word, Outlook, PowerPoint, Excel, and Adobe
• Ability to adapt to last-minute changes.
• Excellent attention to detail and accuracy.
• Must have an awareness of and ability to maintain confidentiality.
• Must enjoy a fast-paced role and able to self-manage and prioritise own workload.