PA to Director - Ageas Insurance Limited : Job Details

Job Title: PA to DirectorTarget Start Date: Q1 2025Contract Type: Permanent - Full TimeSalary Range: Circa £35k DOELocation: Eastleigh Closing Date for applications: Wednesday 11th DecemberPA to Director: Are you an organised and proactive professional looking to support senior executives in a dynamic environment? Join Ageas as a Personal Assistant to one of our UKET Members, where you'll ensure the smooth running of personal and departmental objectives for our UK Executive Team (UKET). This highly visible role involves regular communication with senior managers, key suppliers, and partners, making you the first point of contact for the UKET member.Main Responsibilities as PA to Director:

• Communication Management: Handle written and verbal queries from inside and outside Ageas, involving senior personnel and journalists as appropriate.
• Office Systems: Maintain office systems, including data management and filing, and act as a resource point for departmental information.
• Document Production: Produce documents, briefing papers, reports, and presentations, ensuring relevant papers are prepared for upcoming meetings.
• Call Screening: Screen telephone calls, enquiries, and requests, liaising with various departments and teams.
• Diary Management: Maintain central information, inboxes, and diary systems for Directors and Managers, ensuring effective organization of meetings.
• Travel Arrangements: Arrange travel, visas, and accommodation using Ageas corporate rates.
• Expense Processing: Process expense reports for Directors and obtain approval for team expenses.
• Meeting Support: Organize and attend meetings, providing dictation and minutes as needed.
• PA Coverage: Cover for other PAs during holidays or absences.

Skills and experience you need as PA to Director:

• Strong planning and organizational skills with the ability to handle multiple priorities.
• Problem-solving abilities and proactive initiative.
• Excellent verbal and written communication skills, adaptable to different audiences.
• High-quality documentation production within tight timescales.
• Teamwork and collaboration with other PAs to ensure efficient information dissemination.
• Excellent time management, tact, and diplomacy skills.
• Strong influencing skills to manage conflicting priorities.
• Experience working at Senior Management level in a rapidly changing environment.
• Proficiency in MS Word, PowerPoint, Excel, Visio, and MS Outlook.
• Timeliness and completeness of meeting, event, and travel arrangements.
• Up-to-date progress of actions and task lists.
• Accuracy and timeliness of documentation produced.
• Regular filing of papers.
• Adherence to Ageas processes and procedures.
• Managing spend within budget.

Here are some of the benefits you can enjoy within the PA to Director role based in Eastleigh: 

At Ageas we offer a wide range of benefits to support you and your family inside and outside of work, which helped us achieve, Top Employer status in the UK.

 Flexible Working - Smart Working @ Ageasgives employees flexibility around location (as long as it’s within the UK) and, for many of our roles, flexibility within the working day to manage other commitments, such as school drop offs etc. We also offer all our vacancies part-time/job-shares . We also offer a minimum of 35 days holiday (inc. bank holidays) and you can buy and sell days.

 Supporting your Health – Dental Insurance Health Cash Plan, Health Screening, Will Writing, Voluntary Critical Illness, Mental Health First Aiders, Well Being Activities – Yoga, Mindfulness.

 Supporting your Wealth – Annual Bonus Schemes, Annual Salary Reviews, Competitive Pension, Employee Savings, Employee Loans.

 Supporting you at Work - Well-being activities, yoga, mindfulness sessions, Sports and Social Club events and more.

Supporting you and your Family – Maternity/pregnant parent/primary adopter entitlement of 16 weeks’ at full pay and paternity/non-pregnant parent/co-adopter at 8 weeks’ full pay.

 Benefits for Them – Partner Life Assurance and Critical Illness cover

 Getting Around – Car Salary Exchange, Cycle Scheme, Vehicle Breakdown Cover

 Get some Tech – Deals on various gadgets including Wearables, Tablets and Laptops.

 Supporting you back to work - Return to work programme after maternity leave

About Ageas:We’re one of the largest car and home insurers in the UK. Our People help Ageas to be a thriving, creative and innovative place to work. We show this in the service we provide to over four million customers.

As an inclusive employer, we encourage anyone to apply. We’re a signatory of the Race at Work Charter and Women in Finance Charter, member of iCAN and GAIN. As a Disability Confident Employer, we are committed to ensuring our recruitment processes are fully inclusive. That means if you are applying for a job with us, you will have fair access to support and adjustments throughout your recruitment experience. 

Our aim is to have great people everywhere in our business and we’re always looking for outstanding people to join us. Most roles across Ageas allow a proportion of your time to be spent working from home and we’re open to discussing flexible working, including full-time, part-time or job share arrangements.

To find out more about Ageas, see About Us.

 Want to be part of a Winning Team? Come and join Ageas.