PA to Directors - Dolphin Stone Consultancy LTD : Job Details

P.A to Directors - Fully office based

We have an exciting role for a PA to provide dedicated administrative and organisational support to the CEO and team of Directors. This includes co-ordinating multiple calendars, appointments, booking travel arrangements, and preparing confidential itineraries for staff across all companies that report into the UK/EU Headquarters.

The role demands a high level of organisational skills, confidentiality and professionalism. It will involve handling sensitive information, correspondence, phone calls and emails on behalf of the executive team. The Personal Assistant will coordinate meetings, book meeting venues and act as a first point of contact for VIP visitors working with the Relationship Manager to ensuring seamless delivery of visits and hospitality.

This role collaborates closely with other administrative leads, HR and Marketing Director to manage the events calendar and coordinate attendance to events, including travel and tickets for high-profile engagements.

A proactive approach is essential to ensure that the executive team operates efficiently, meeting deadlines and responding promptly. The role also is key in supporting the company’s ongoing commitment to reducing environmental impact and enhancing sustainability practices within the business.

Key Accountabilies in the areas of

Executive support and Admin

Event & Travel Management

Project Management

Competencies and Qualifications:

Exceptional Organisational Skills: Proven ability to be flexible and manage multiple calendars, prioritise tasks, and handle competing deadlines for multiple directors.

Time Management: Demonstrate efficiency in handling time-sensitive tasks, ensuring deadlines are met and executives are prepared for all engagements.

Discretion and Confidentiality: Ability to handle sensitive information with care, maintaining the utmost confidentiality in all communications and tasks.

Attention to Detail: Meticulous attention to detail, ensuring that documents, spreadsheets, reports, presentations, and itineraries are accurate and professional.

Strong Communication Skills: Excellent verbal and written communication skills, with the ability to liaise professionally with internal and external stakeholders at all levels.

Proactive Approach: Anticipates the needs of the executives and directors, taking initiative to ensure smooth day-to-day operations without needing constant supervision.

Problem Solving: Ability to handle unexpected situations and challenges under pressure, offering practical solutions to issues that arise.

Interpersonal Skills: Adept at building and maintaining strong relationships with colleagues, clients, and external partners.

Multi-tasking Ability: Capable of juggling a wide range of administrative tasks, from scheduling meetings to coordinating large events, while maintaining a high standard of work.

Technologically Proficient: Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint, Teams), with the ability to quickly learn new software or platforms as needed.

Personality: Friendly and outgoing personality with a good sense of humour. Responsible attitude, discrete, dependable and punctual. Self-motivated, keen to develop their own skills.

Able to commute reliably to the Colnbrook Head Office as well as other sites as required from time to time.